Senior Management Analyst

DEFINITION

Under the general direction of the City Manager or management level staff this position is responsible for performing professional level specialized analytical duties to achieve successful results in support of the City’s mission, goals, policies and objectives.

• Manages, coordinates, and administers a variety of complex studies, programs, projects, budgets, contracts, and services in support of City work plans and City Council initiatives;
• coordinates projects involving staff, consultants and other parties; makes presentations and works with a variety of external representatives;

performs related duties as required.

The Senior Management Analyst is distinguished from the Management Analyst by the scope, breadth, complexity, and sensitivity of analyses performed in support of the City’s strategic goals, City work plans and City Council initiatives.

The Senior Management Analyst will have advanced specialized knowledge of laws, regulations, and statutes and has a greater range of external relationships involving strategic planning, agreements, and contracts.

The Senior Management Analyst may provide supervisory and technical direction to other professional, technical, and administrative staff, project leaders, and consultants.

EXAMPLES OF DUTIES

• Duties of this position include, but are not limited to : leads, plans, and organizes specialized programs, studies, surveys, and projects;
• formulating policies and procedures; serving as a resource to staff; making public presentations, including formal presentations to the City Council, City Manager, Committees, and other governmental bodies, and may represent the City Manager or management level staff at Board / Commission meetings and civic or professional groups;
• acts as a liaison and serves as a City representative for various programs and services involving other agencies, business representatives, and contractors;
• leads and engages in community marketing and outreach functions; writes technical and staff reports with findings and supporting recommendations, including charts, graphs, maps and other technical exhibits;
• provides lead direction to administrative and professional staff; plans and allocates assignments, prioritizes tasks and reviews work for completeness and accuracy, coordinates work of project managers, contractors, consultants, and other parties as needed;
• creates work plans for projects; analyzes policy alternatives and makes recommendations in areas relating to operations, programs, capital improvements, budgets, facility development and use, and changes to improve services and compliance with regulations and community needs;
• works collaboratively with executive management on projects and programs; leads and engages in community marketing and outreach functions, which includes creating and maintaining the City’s social media platforms by monitoring, filtering, producing new content / posts, communicating with the community via the social channels by responding to questions or concerns, and monitoring the analytics for each social channel;
• participates in developing and administering departmental or City budgets, may serve as departmental liaison for budgeting purposes or programs;
• creates, reviews, and evaluates administrative policies, contracts, and ordinances in concert with departmental representatives and legal advisors;
• works closely with departmental representatives in the research and review of benchmark performance standards; administers grant programs and applications as needed;
• may be needed to work irregular hours including evenings, nights, weekends and holidays, as necessary; as a Disaster Service Worker you will be required to be available for call-back and automatic return to work within a reasonable response time for major emergencies, disasters, critical incidents and as otherwise required;

and other duties as assigned.

QUALIFICATIONS GUIDELINES

Knowledge, Skills & Abilities :

• Knowledge of : the principals of public administration including : research methods and statistical analysis; project management practices and leadership techniques;
• principles, practices and methods of administrative and organizational analysis; policy development and program evaluation methods;
• budgeting and financial management; contract administration practices; effective business communication and report writing and presentation techniques;

and personnel management and practices. Knowledge of pertinent Federal, State, local rules, regulations, and ordinances and practices, techniques and methods to accomplish the City’s goals and objectives by combining the appropriate people, resources, processes and time to achieve the desired results.

This position requires making sound decisions, critical thinking ability, problem-solving and innovation skills, drive for results, interpersonal, customer service and diplomatic skills, ethical conduct and demonstrated ability to perform at a high-level in a fast paced environment.

• Ability to : analyze and solve administrative problems; communicate effectively orally and in writing; effective business communications and proper English usage, including spelling, grammar and punctuation;
• establish and maintain effective working relationships with City staff, other agencies and the community. Ability to lead, organize and coordinate projects, plans, programs, and contracts;
• conduct complex research and analyze laws, regulations, agreements, policies, and standards related to City programs, services and initiatives;

maintain effective working relationships with staff, management, consultants, officials, and the general public; operate modern office equipment and computer hardware and software, including word processing, spreadsheets, graphics, presentations, and other application software.

Education and Experience : A Bachelor’s degree in Public Administration, Business Administration or a related field. A Master’s degree in a relevant field is desirable At least four years of increasingly responsible experience in government or a comparable business or non-profit organization is required.

Must have experience working with people, contract administration, goal setting, legislative affairs, report preparation, administrative studies, communication and public relations.

Licenses / Certificates and special requirements : Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

In accordance with California Government Code Section 3100, in the event of a disaster, employees for the City of Hermosa Beach employees are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.