Executive Assistant

html

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

This role will be located at one of Discovery Land Company’s Corporate Office locations in Beverly Hills, California or Scottsdale, Arizona.

Discovery Land Company is seeking an Executive Assistant to join the team in the Company Operations Administrative Department.

The Executive Assistant is critical in supporting high-level executives and ensuring the smooth functioning of the executive office.

In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Key Responsibilities

• Calendar Management :
• Effectively manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time.
• Communication :
• Act as a primary point of contact for internal and external stakeholders, handling emails, phone calls, and correspondence on behalf of the executive.
• Draft and proofread correspondence, reports, and presentations.
• Travel Coordination :
• Arrange and coordinate complex travel itineraries, including flights, hotels, transportation, and visa arrangements.
• Confidentiality :
• Handle confidential information with discretion and maintain a high level of professionalism.
• Office Management :
• Oversee office operations, including managing supplies, equipment, and facilities.
• Collaborate with administrative staff to ensure a smoothly running office environment.
• Project Support :
• Provide support on various projects, conducting research, preparing reports, and coordinating with team members.
• Relationship Management :
• Cultivate and maintain positive relationships with key stakeholders, both internal and external.
• Act as a liaison between the executive and other team members.
• Expense Management :
• Manage and reconcile expense reports, ensuring accuracy and compliance with company policies.
• Event Coordination :
• Organize and coordinate corporate events, conferences, and executive-level meetings.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in office software and communication tools.
• Detail-oriented and proactive approach to problem-solving.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible hours / schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties.

The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world.

For more information about our company, please visit : www.discoverylandco.com.

J-18808-Ljbffr