Project Assistant

Project Assistant

MSI is a full service HVACR contractor offering an array of energy efficient air-conditioning services from concept to completion, maintenance to repair and everything in between. With more than 45 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy-efficient cooling systems.

MSI seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.

We are a Drug Free Workplace and an Equal Opportunity Employer.

Job Title : Project Assistant

Department : Projects

FLSA Status : Salaried

Reports To : Vice President of Central Florida

Coordinates With : All

Salary : Commensurate with experience + Benefits

Job Summary : MSI seeks an Entry Level Assistant to work with Project Coordinate and Manager of our Projects Department. This role involves managing the permit application process for construction, processing construction documents, and organizing various processes.

Essential Functions :

• Provide administrative support including typing, filing, emailing, and correspondence routing.
• Provide project administrative support as requested by Sr. Project Coordinator, Project Managers and Executive Leadership.
• Ensure all necessary permits are requested and obtained, and call inspections as requested by Project Managers or Field Employees.
• File and track Notice To Owners, ensuring they are issued on time.
• Issue Certificates of Insurance when opening a job or when requested.
• Assist with invoicing and AR as required.
• Initiate Warranty Letters when required and distribute them in the Warranty book and copy to the Service Group.
• Communicate with Project Managers and Project Coordinators about any changes or updates concerning projects.
• Review and assess all permit applications to ensure completeness, accuracy, and compliance with local, state, and federal regulations.
• Coordinate the submission of permit applications to appropriate governmental agencies and follow up to expedite the review and approval process.
• Act as a liaison between project managers, contractors, and regulatory agencies to communicate permit requirements and resolve any issues.

Maintain a detailed database of all permit applications, including their status, deadlines, and associated fees.

Develop and implement strategies for streamlining the permit process for future projects.

Qualifications

Education and Experience :

Knowledge, Skills, and Abilities :

Standards of Success :

Safety Responsibilities :

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.