Structural Project Administrator

Overview

Kimley-Horn is looking for a Project Coordinator to join our Miami, Florida (Florida) office to support our Building Structures team! This is not a remote position.

Responsibilities

Managing full project cycle for national clients

Interfacing with clients regarding project expectations, schedule, permitting process, etc.

Coordinating staff and contractors locally and nationally

Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.

Researching agency requirements

Tracking of all tasks and client deliverable documents

Facilitating client communications (proposals, letters, contracts, transmittals, etc.).

Compiling and assembling reports; coordinating large production jobs, printing, and binding

Assisting engineering staff with contract processes and requesting insurance certificates

Preparing weekly trackers or job status communications for clients

Assisting internal clients with billing and performing invoice reviews

Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Qualifications

3-5+ years of experience coordinating projects for national / corporate clients

Bachelors degree preferred

Excellent verbal and written communication skills

Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Proficient in Adobe Professional

Strong proofing, formatting and editing skills

Positive, client-oriented, take-charge attitude

Highly organized and detail-oriented

Capable of managing and balancing multiple tasks / priorities and performing well under deadline pressure

Ability to work well with various types of people and in a team environment

Ability to travel on a limited basis

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan : 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage : Low-cost medical, dental, and vision insurance options.

Time Off : Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness : Student loan matching in our 401(k), and performance-based bonuses.

Professional Development : Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits : New Parent Leave, family building benefits, and childcare resources.

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https : / / www.kimley-horn.com / careers / benefits / at-a-glance / ) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https : / / www.kimley-horn.com / careers / ada-accommodation-request / )

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

Posted Date 2 days ago (10 / 20 / 2025 9 : 52 AM)

ID 2025-19996

Education High School Diploma / GED

Discipline / Focus Admin Support Production