Assistant Property Manager

Job Description

Job Description

Job Title : Assistant Property Manager

Location : Palo Alto, CA

Pay : $80-100k

Our client is a leading regional commercial real estate investment and property management firm dedicated to providing exceptional service and value to their tenants.

They are seeking a motivated and detail-oriented Assistant Property Manager to join the team. This role will support the Property Manager in the daily operations, management, and maintenance of a portfolio of commercial properties.

The ideal candidate will have excellent communication skills, a strong understanding of CRE property management best practices, and a commitment to delivering superior customer service to tenants and stakeholders.

Key Responsibilities :

Tenant Relations : Assist in addressing tenant inquiries, concerns, and service requests in a timely and professional manner.

Ensure tenant satisfaction and foster positive tenant relationships.

• Lease Administration : Support the Property Manager in maintaining accurate lease records, preparing lease summaries, and tracking critical dates such as lease expirations and renewals.
• Maintenance Coordination : Oversee maintenance requests and coordinate with maintenance staff and vendors to ensure timely and cost-effective resolution of issues.

Conduct regular property inspections to ensure compliance with safety and maintenance standards.

Vendor Management : Assist in the selection, negotiation, and management of service contracts with third-party vendors.

Monitor vendor performance and ensure services are delivered in accordance with contracts and company standards.

Reporting : Prepare and maintain various property management reports, including occupancy reports, rent rolls, and budget reports.

Assist in preparing reports for ownership and management review.

Administrative Support : Provide general administrative support to the Property Manager, including scheduling meetings, preparing correspondence, and maintaining organized property files.

Qualifications :

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• Minimum of 3 years of experience in property management, within commercial real estate.
• Strong understanding of commercial property management principles and practices.
• Proficiency in property management software (e.g., Yardi, MRI, or similar) and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to addressing issues.
• Ability to work collaboratively with a diverse team of professionals.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.