Senior Academic Program Coordinator - Department of Statistics and Data Sciences

Job Details

Purpose

The Senior Academic Program Coordinator supports the Department Chair, Associate Chair, and Director of Administration to implement strategic goals and objectives for the department’s growing academic programs.

Regularly collaborates with the Graduate Program Administrator and Academic Program Coordinator to align daily operations with short and long-term strategy and supports an organizational culture that is innovative, collaborative, fast-paced, and agile.

Responsibilities

Manage all department academic processes, including teaching assignments, course offerings, course and program enrollment, curricular updates and initiatives, and TA recruitment and assignments.

Collaborate with the Director for Administration and Graduate Program Administrator on planning for academic programs. Monitor well-being of and support provided to students enrolled in SDS academic programs.

Serve as a resource for SDS faculty and academic advisors on department, college, and university academic policies, procedures, and resources.

Collaboratively plan with the Department Chair, Associate Chair and Director of Administration for growth in existing and new academic programs.

Liaise with programs across campus to assess and meet course demands. Coordinate and enact curriculum and catalog changes.

Manage course inventory and course scheduling processes with assistance of the Academic Program Coordinator. Ensure that course offerings meet corresponding demand and allow students to fulfill degree requirements in an efficient manner.

Collaborate with SDS and CNS leadership to plan for program growth and impact at scale.

Develop and maintain tracking system to assess and evaluate student retention, grade point averages, and academic outcomes;

use data to effectively improve academic systems and program activities. Ensure compliance with institutional, state, and federal procedures and regulations.

Ensure program objectives are met, resources are identified, and recommendations are implemented for improvement and enhancement.

• Develop and support processes for responding to current and future student inquiries in a timely fashion. Ensure that the department’s website provides up-to-date information about all academic programs.
• Provide administrative assistance to the Director of Administration, Department Chair, Associate Chair, and other faculty to support experiential learning and student research opportunities.

Serve as back-up for the Academic Program Coordinator’s instructional support duties. Attend meetings, professional development, and committee functions as assigned.

• Oversee the organization of all academic program events.
• Other related functions as assigned.

Required Qualifications

Bachelor's Degree. Five years’ experience working in academic program administration or coordination. Demonstrated initiative and follow-through;

tact; diplomacy and judgment in dealing with students, faculty, and other staff and administrators. Exceptional customer service and written communication skills.

Demonstrated experience with creative problem solving, independent decision-making, and collaborative work. Ability to work efficiently and effectively under pressure with accuracy and attention to detail.

Demonstrated ability to collaborate in a team-oriented environment. Proficiency with software including MS Word, Excel, and Outlook.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with students and faculty in an academic capacity. Experience with UT-Austin policies and processes pertaining to course scheduling, students.

Experience with UT-Austin information systems (e.g., FASET, CIM, CSU, EASI : View Student Record, Graduate Worksheet, GCD Grad School Progress, RGEN, Advisor’s Toolkit, Cognos, UT Box, Mainframe, Qualtrics, Zoom).

Working knowledge of UT Austin software systems (*DEFINE, Workday, Cognos, DocuSign, etc.).

Salary Range

$70,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

Required Materials

• Resume / CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.