Executive Administrative Assistant

Administrative - Executive Assistant

Reports To : President

Temp to Hire

Onsite 5 days a week

$25-$30 per hour

Are you passionate about history and eager to make an impact in a dynamic and mission-driven environment? Exciting opportunity for a highly organized and proactive Executive Assistant to support our President.

As the Executive Assistant, you will be the right hand to our President, providing essential executive support and managing a variety of high-level projects.

Responsibilities :

Calendar Management : Oversee the President’s calendar, coordinating meetings, events, and prioritizing issues according to urgency.

Ensure the President’s time is allocated efficiently.

Executive Support : Act as the gatekeeper for the President, handling inquiries, managing correspondence, and responding to calls.

Prioritize and respond to emails promptly.

Board & Donor Relations : Manage the Board of Directors’ calendar, organize meetings, and serve as a liaison to the Board, addressing any issues they raise.

Handle donor communication, process donations, and manage the donor database.

• Meeting Preparation : Organize and prepare for meetings, including gathering necessary documents, setting up logistics, and ensuring all details are covered.
• Special Projects : Monitor and support projects the President is involved in, gather relevant data, maintain deadlines, and provide analytical support.
• Communication & Correspondence : Draft, review, and send letters, reports, minutes, and other communications on behalf of the President.

Research and draft letters as needed.

• Event Coordination : Participate in on-site and off-site events, ensuring all logistical details are managed smoothly.
• Confidentiality & Discretion : Handle sensitive matters with the utmost confidentiality and discretion, making contacts internally and externally with diplomacy.
• Administrative Duties : Enter data, receipts, and invoices into QuickBooks, maintain files and documents for efficient retrieval, and support the overall operational efficiency.
• Mission Support : Actively engage in activities that enhance the mission

Qualifications :

• Communication Skills : Exceptional written and verbal communication skills.
• Time Management : Strong ability to manage time effectively and handle multiple tasks with a high degree of organization.
• Confidentiality : A commitment to maintaining the highest standard of confidentiality.
• Attention to Detail : Keen attention to detail in all tasks and responsibilities.
• Technology Proficiency : Proficient in Microsoft Office and QuickBooks.
• Interpersonal Skills : Strong interpersonal skills with the ability to interact effectively with various levels of the organization, as well as with donors and external partners.
• Administrative Experience : At least one year of administrative experience.

How to Apply : Interviews are happening NOW, if you are ready to bring your organizational skills to our team, please submit your resume [email protected] .

Join my client in honoring the past and inspiring the future!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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