Administrative Assistant - Legal Department

Job Description

The Opportunity :

This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate / Securities teams, each in the Law Department.

This position will be located in Mattel’s headquarters in El Segundo, California, and it will evolve as Mattel’s needs evolve.

What Your Impact Will Be :

• Schedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as needed
• Create PowerPoint decks, Excel spreadsheets, and other charts / materials - and be creative and think out-of-the-box in doing so. Generate redlines.
• Assist with management of document / record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
• Assist with updating electronic record keeping (and physical files, as needed)
• Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.
• Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed.
• Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports
• Assist with processing invoices, including creation of purchase orders
• Managing SVP’s schedule and calendar by prioritizing based on knowledge of needs and priorities of the business
• Order supplies for local Corporate / Securities, Global Commercial & Operations, and Government Affairs teams
• Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP
• Distribute incoming mail and preparing outgoing mail
• Assist attorneys and / or paralegals with other corporate projects, as needed
• Assist with new hire on-boarding, as needed
• Improve existing administrative practices
• Assist with scanning, copying, and distribution of various documents

Qualifications

What We’re Looking For :

• 5 years previous administrative assistant experience, including experience supporting a team of directors / managers or attorneys.
• Detail-oriented, with excellent planning, organization, and communication stills (in emails, on the phone, etc.)
• Technology savvy (intermediate working knowledge with Microsoft Office Outlook, Word, Excel and PowerPoint) is required.

Skilled at learning new software and troubleshooting MS Office challenges

• A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
• The ability to act intuitively and anticipate the needs of supervisors
• Proactive / self-starter and capable of working as a member of a team, as well as independently
• Professionally manage changing and conflicting priorities
• Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, to establish effective relationships at all levels of the organization
• Trustworthy and able to appropriately handle confidential and other sensitive information and materials
• Displays a high level of professionalism and maturity
• Takes initiative, pride, and ownership of work
• Experience working with both internal and external partners
• Experience and success in working in a fast-paced, high-energy, and dynamic environment is required
• The desire and commitment to take on increasingly greater levels of responsibility
• Bachelor's degree preferred

The base hourly rate for this position is between $23.25 and $34.50.

This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience.

Additional Information

Don’t meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

How We Work :

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential.

We live up to our purpose employing the following behaviors :

We collaborate : Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results.

Partnership is our process and our collective capabilities is our superpower.

We innovate : At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact.

We welcome new ideas and value new initiatives that challenge conventional thinking.

We execute : We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes.

We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are :

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world.

We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies.

Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in more than 195 countries in collaboration with the world’s leading retail and ecommerce companies.

Mattel is recognized as a Great Place to Work™ and as one of Fast Company’s Best Workplaces for Innovators in 2022.

Visit us at https : / / jobs.mattel.com / and www.instagram.com / MattelCareers .

Mattel is an Affirmative Action / Equal Opportunity Employer where we want you to bring your authentic self to work every day.

We welcome all job seekers including minorities, females, veterans, military spouses, individuals with disabilities, and those of all sexual orientations and gender identities.

Videos to watch :

The Culture at Mattel

Mattel Investor Highlights