Administrative Assistant

Description

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste.

We work to protect the health of our water, our Earth and those who depend on them now and in the future. Synagro takes pride in having zero layoffs during the pandemic and the business continues to thrive during difficult times.

What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer :

• 15 days paid time off
• 10 Holidays
• Medical / Dental / Vision (within 30 days of hire)
• Health Saving Account (HSA) with company match
• Flexible Spending Account (FSA)
• 401(k) with company match (fully vested upon hire)
• Career growth and promotional opportunities
• Tuition Reimbursement

JOB SUMMARY

Provide secretarial and administrative support of a moderately complex and confidential nature.

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES

• Greet on-site visitors in a professional manner; assist by answering questions or directing to the appropriate person
• Order, organize, and maintain office supplies and equipment
• Distribute and / or send mail / packages
• Perform general administrative and clerical duties
• Assist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departments
• Process vendor invoices for payment; assist with identifying and resolving vendor invoice discrepancies
• Enter material load data utilized in client billing and state and federal compliance reporting; ensuring a high level of accuracy
• Submit reports to client for weekly review
• Track all monthly compliance documentation
• Track operations information.
• Serve as a brand advocate and ambassador in every interaction with clients and the public

KNOWLEDGE / SKILLS / ABILITIES

Handle confidential and non-routine information, explain policies and know how to

appropriately use discretion

• Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
• Demonstrated strong interpersonal, problem solving and relationship building skills
• Ability to prioritize and multi-task while applying attention to detail
• Process and Systems oriented
• Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks
• Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office
• Ability to perform basic math

EDUCATION / EXPERIENCES

• Minimum High School Diploma or equivalent (GED) required
• Minimum 5 years Administrative Assistant experience preferred

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

• Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
• The worker may be subjected to atmospheric conditions

Salary Range : $21.00-$23.00 per hour (commensurate with experience)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.

They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA / EOE / M / F / D / V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.