Development Coordinator, Corporate and Foundation Relations

Job Description - Development Coordinator, Corporate and Foundation Relations (3295690)

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The Development Coordinator is an integral support role, providing administrative and programmatic support to the Corporate and Foundation Relations (CFR) fundraising team within the Massachusetts General Hospital Development Office.

The Coordinator will manage calendars and meeting logistics, handle select tasks for events, process business expenses, and make travel arrangements when needed.

The Coordinator also tracks fundraising actions and activities in a donor database and prepares and distributes team reports.

As a Coordinator, you will work alongside fellow management support professionals, or MSPs, who hold similar support roles in the department.

Development MSPs are talented, dynamic and valued colleagues who serve as partners and collaborators in teams across the department.

As a Mass General Development MSP, you will have access to a variety of networking, professional development and leadership opportunities.

We are looking for someone proactive, organized, and who will thrive working collaboratively within a large and complex organization.

In addition, the ideal candidate will have excellent attention to detail and project management skills and the ability to work well with senior members of the staff.

This position is a great opportunity to gain experience at a renowned institution.

To Apply

Applications must include a resume and a cover letter detailing applicable experience and accomplishments.

General Responsibilities

With minimal guidance from supervisor :

• Manage the calendars of assigned individuals, keeping them free of scheduling conflicts.
• Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed.
• Write and / or review correspondence and other materials and interpret information necessary to draft responses.
• Assist frontline CFR fundraisers with donor stewardship efforts, tracking deadlines, drafting report content and managing online portal submissions.
• Prepare and regularly update planning documents and progress reports.
• Make travel arrangements, prepare travel itineraries and troubleshoot and resolve potential conflicts.
• Conduct basic prospect identification and research activities, working with Prospect Management and Research colleagues to collect relevant information about donors.
• Gather and record data and action items in a donor database, ensuring thorough documentation of fundraising activity and results.
• Complete booking forms for gifts and pledges in a timely manner with thorough backup information.
• Assist with daily administrative activities.
• Participate in professional development opportunities, including taking advantage of shadowing opportunities when appropriate.
• Contribute to maintaining positive office morale, even in the face of high work volume and challenging periods.
• Assist the team with recruitment activities for vacancies.
• Take on other office-wide duties as needed.
• Adhere to the mission, credo, and standards of behavior of Mass General.

This position requires 1-2 years of work experience. A college degree is preferred but not required. We are looking for someone who has been successful working in a fundraising office or as part of a team in a client-facing or relationship-building role.

In addition, the ideal candidate will possess the following skills, abilities and attitudes :

• Strong verbal and written communication skills
• Organizational, time management and project management skills
• Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
• Competency using videoconferencing platforms (Zoom and Teams preferred)
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)
• Professionalism and a strong work ethic
• Desire and motivation to learn about the organization and fundraising
• Awareness of personal work styles in self and others
• Adaptability and flexibility in times of shifting priorities
• Ability to work collaboratively with diverse audiences
• Creativity and high levels of energy and enthusiasm
• Commitment to adopting best practices and maximizing efficiency
• Inclination to build relationships with people inside and outside of the organization
• Good judgment and care in dealing with confidential information
• Ability to complete assigned projects and tasks independently or with minimal guidance

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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