Administrative Assistant - Office of the Vice President for Commonwealth Campuses

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JOB DESCRIPTION AND POSITION REQUIREMENTS :

The Office of the Vice President for Commonwealth Campuses (OVPCC) is seeking multiple Administrative Assistants !

• These positions will support the general administrative functions within the OVPCC; including greeting / referring / assisting visitors, customers, or staff;
• preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars;

analyzing data including budgetary expenditures; and providing general office support.

Typical duties may include :

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Provide support for scheduling, personal calendars, and travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
• Resolve inquiries and ensure compliance with work unit and / or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• May coordinate work assignments of department / unit support employees to ensure efficient work flow and processes
• May interview, train, and direct the work of other support staff, students, and wage payroll personnel

Education and experience :

We are hiring an intermediate and senior support level. Minimally requires a HS Diploma / GED or Vocational training / degree and 2 years of relevant experience, or equivalent combination of education and experience for the intermediate level.

Additional education and / or experience required for higher level jobs.

The salary range for this position, including all possible grades is :

$38,300.00 - $61,000.00

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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