Administrative Assistant III - SPAHP - Phoenix Campus, Part Time

Position Summary :

This part time administrative assistant III position provides administrative support for the Assistant Dean for the School of Pharmacy and Health Professions (SPAHP) at the Phoenix Health Sciences Campus.

This position will also provide administrative support to the Pharmacy Program on the Phoenix campus. This position performs complex, advanced, diversified, and confidential administrative duties.

Work assignments can be broad in nature and may include general support for the student affairs activities on campus and other operational functions.

Other duties include communicating and coordinating with various individuals and / or departments; support for campus activities and initiatives, scheduling appointments, conferences, travel and organizing and staffing meetings;

handling confidential information and files; preparing special reports and correspondence; supports budget management; and summarizing and analyzing data.

Education & Experience :

• High school diploma or equivalent required.
• Associate degree preferred.
• 6+ years' administrative and / or office management experience.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook
• Ability to function independently with appropriate guidance.
• Demonstrated verbal and written communication skills.
• Possession of a high-level of detail orientation.
• Ability to manage multiple tasks and prioritize projects.
• Ability to think independently, analyze problems and reach solutions.
• Ability to collaborate effectively with others to achieve outcomes.
• Adherence to and valuing of confidentiality.
• Demonstrate professionalism

Essential Functions :

• Provide administrative support to the Assistant Dean of SPAHP in Phoenix. Composes and prepares a variety of information, including memos, letters, and reports including critical information that may be time sensitive.
• Handles correspondence (Telephone, email, and text, among others). Routes appropriately, takes messages, and assists with questions.

Receives, sorts, distributes and / or handles incoming mail.

• Prepares presentation materials and coordinates meetings. Plans schedules, maintains calendar, coordinates travel arrangements.
• Maintains, updates and reviews files for various projects. Organizes files for retrieval of information. Provides general support for building operations.
• Supports budget management for the Assistant Dean of SPAHP to include processing invoices, expense reimbursements and direct payment requests.

Tracks information for budget planning and assists in budget preparation. Other duties as assigned.

Supports budget management with Pharmacy Program faculty development accounts (travel, memberships, registrations, and related purchases).

Change the World From Here

AAP / EEO Statement

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law.

Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Disclosure Statement

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required.

Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate.

A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.