Minnesota Council of Nonprofits is hiring : Administrative Assistant for Writing

Position Overview

The Administrative Assistant for Writing Across the Curriculum (WAC) and the Integrated STEM Center provides administrative support to the Director of the STEM Board and STEM Program Manager, and to the Director of Carleton’s Writing Across the Curriculum Program.

This position is a 0.46 FTE, with a working schedule of 20 hours per week during the academic year (40 weeks) and 13 hours per week during the summer break (12 weeks). Summer work hours will be evaluated each year as additional hours for similar roles may be available.

Compensation

The expected starting hourly range for this position is between $22.40 and $23.10. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.

Essential Job Functions / Responsibilities

Writing Across the Curriculum

• Administer the sophomore writing portfolios process (approximately 500-525 portfolios / class year) through the Moodle learning management system. This includes :
• Review portfolio submissions to ensure correct materials have been submitted
• Work with IT to ensure that portfolios are transferred from Moodle to OnBase
• Communicate with students if portfolios are missing or do not meet the requirements
• Maintain list of portfolio reviewers and organize portfolio norming sessions
• Provide minor technical support for portfolio reviewers during summer reading periods (mid-June-July)
• Address questions about the portfolio process from students, faculty, and staff
• Track the progress of Not Yet students working to revise their portfolio score
• Communicate with the OCS office to obtain lists of students who will be off campus when their portfolios are due
• Maintain the Moodle site students use to submit portfolios
• Organize faculty development events (1-3 per year), including the winter workshop
• Arrange stipends for participants in WAC development events (including the sophomore portfolio reading)
• Monitor program budgets : ensure grant and program budgets are on track and reconcile purchasing card expenses
• Assist with program communications, travel, and event support. Work with the Perlman Learning and Teaching Center to coordinate WAC event needs, including travel arrangements, catering orders, stipend payments, preparation of materials, and website updates.

STEM Center

STEM Board

Additional Job Responsibilities

Supervision Received and Exercised

This position receives direct supervision from the STEM Program Manager and the Director of Writing Across the Curriculum. In addition, this position interacts with faculty, staff, and students from across the Carleton community, and with guests of the College.

Education / Experience / Skills

Required :

Preferred :

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.

Note : This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA / EEO Employer : We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

Carleton also offers a robust suite of benefits including : A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.

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