Program Coordinator-General Surgery-Full Time Days-Temecula Valley Hospital

Responsibilities

Program Coordinator General Surgery

With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational management of the General Surgery Residency Program.

The position requires a comprehensive and detailed understanding of national ACGME accreditation policies, as well as a high degree of initiative and independent judgment.

The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and residents regarding a range of issues, and managing internal and external program relations.

Essential Job Duties :

Provides both administrative supervision and support to residents. Acts as a liaison between residents and hospital administration when necessary.

Establishes relationships and acts as a liaison to other hospitals / clinics / medical organizations, internal departments, and divisions regarding resident recruitment, orientation, and external rotations.

• Plans residency program annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
• Informs residents and trainees of policy and procedure changes, with guidance from the Designated Institutional Official and Program Director,
• Works closely with the hospital’s medical staff credentialing office to ensure that all residents and core faculty are compliant with procedures regarding licensing, moonlighting, and initial and re-credentialing.
• Oversees all purchasing for the residency program. Assesses equipment acquisition and training needs, and makes recommendations to the Program Director.

Orders equipment and supplies for the residency program office.

Creates and / or maintains external program advertising / media through websites, brochures, postcards, publications and other such media.

Creates / edits annual publications regarding the program. Maintains program’s website.

Maintains the ERAS database (Electronic Residency Application Service) and oversees its processes during the residency program’s applicant recruitment season.

Schedules all applicants for interviews with faculty and utilizes features of the ERAS database software to ensure appropriate and timely review of all applications by core faculty / Program Director.

Performs all National Residency Match Program (NRMP) responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.

Assists with quota review and rank list entry and certification in NRMP.

• Receives inquiries from residents and applicants and triage as necessary.
• Performs other duties as assigned by the Program Director or GME Manager.

Qualifications

Required :

• Bachelor’s degree required OR
• Minimum of four years’ experience in a full time academic and / or program coordinator role
• Excellent written and verbal communication skills.
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.
• Ability to make decisions independently or to escalate issues as needed.

Preferred :

• Experience working with New Innovations web-based software or other web-based GME Program Management Software
• A minimum of 3 years’ experience as a program coordinator for a residency or fellowship training program.

This opportunity offers the following :

• Challenging and rewarding work environment
• Growth and development opportunities within UHS and its subsidiaries
• Competitive compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401k plan with company match

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc.

UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $14.

3 billion in 2023. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 96,700 employees and continues to grow through its subsidiaries.

Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the , Washington, , Puerto Rico and the United Kingdom.

UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc.

Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc.

All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware.

Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware.

Any employment referenced in this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.

UHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails.

All resumes submitted by search firms to any employee at UHS via-email, the Internet or in any form and / or method without a valid written search agreement in place for this position will be deemed the sole property of UHS.

No fee will be paid in the event the candidate is hired by UHS as a result of the referral or through other means.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries.

We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.

from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

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