Office Manager
Office Manager
Berkeley, CA $60,000 - $65,000 Direct, Full-Time, Onsite, Non-Profit
ABOUT THE COMPANY
Our client is a mission-driven, non-profit organization that works to shape technology for public benefit by advancing sciences of connection and integration.
ABOUT THE ROLE
The Office Manager performs administrative, operational, and financial tasks across all parts of the organization to ensure scientific, program, fundraising, and other staff are adequately supported in their pursuit of the organization's mission.
Duties include assisting principals in accounting, HR, office management, and events to perform tasks such as assisting with financial entries and maintaining organizational records.
This role reports directly to the Finance and Operations Manager.
WHAT YOU WILL BE DOING
- On-site office management
- Manage building and office access with property management and visitor registration
- Ordering supplies; may need set up and / or organization of some supplies
- Maintain office inventory in detail
- Maintain organization's institutional calendars and regular staff communications
- Serve as point of contact for healthy and safety
- Schedule meetings with senior staff and outside advisors, such as board and audit committee meetings
- Serve as a point person for small renovations and moves
- Maintain common areas of the office : refrigerator, counters, snacks, tables, other items as needed. Will also include setup and breakdown of events
- Assist in maintaining organizational records, including HR / employee records
- Serve as point person for all onboarding / offboarding activities for employees
- Ensure new employees are set up with a physical space, training plans and equipment (if necessary)
Events
- Manage internal-facing events including : team lunches, holiday parties, staff appreciation, team building events, or other special events
- Manage external-facing events including : online seminars, scientific workshops, retreats, dinners, fundraising events
Finance
- Bookkeeping to maintain timely financial records, including invoice generation and entering expenses work with the accounting team to perform the monthly close
- Keeping track of bill payments needed for the organization
- Time-tracking as related to monthly close requirements
- Maintain donor CRM
- Assist the Finance & Operations Manager with grant administration as needed
- Regularly convene with the Finance & Operations Manager and / or the CEO to discuss operational issues
- Other responsibilities may be assigned as identified by your manager
WHAT YOU NEED TO HAVE
- 2+ years of experience in office management or administrative role
- Bachelor’s Degree preferred
- Prior experience in non-profit office administration is a plus
- Strong experience in administrative tasks, bookkeeping, scheduling required
- Experience using G-Suite and Quickbooks is a plus
- Strong attention to detail and organizational skills
- Ability to work in a fast-paced environment
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