Administrative Assistant 3

Job Description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Asst to fill a three-year assignment in the Birmingham, AL area.

This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

Administrative Asst

Birmingham, AL

• 11 years of experience to ensure seamless operations and enhance organizational efficiency
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
• Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
• Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
• Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
• Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
• Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
• Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Time entry for a large team that includes 42 rotating shift workers.
• Prior experience using Schedule Anywhere is a plus
• Monitor and replenish general office and breakroom supplies to allow for continuous 24 / 7 / 365 operations.
• General administrative tasks for the leadership team (3 managers and 8 supervisors)
• Tracking / maintaining various information for the large team (completion status of tasks, purchases, employee directory, status reports, etc.)
• Maintaining membership of multiple Outlook distribution lists.
• Submit work requests to facilities services (maintenance and custodial) for specific needs outside of normal service.
• Familiar working with common office technology PC’s, Mobile Devices, Video Conferencing, Cisco Phones.
• Experience coordinating logistics for meetings and luncheons (reserving rooms, sending calendar requests, agenda prep, catering, refreshments, etc.).

Please send me your resume to

[email protected]

The rates : $22.00 - $27.00 per hour

Must be local; no per diem.

Is this position supporting a government-related project? No

Does this position require driving (excluding commute)? Yes

Does this position require personal protective equipment (PPE)? No

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650