Receptionist/Office Coordinator

Description & Requirements

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist / Office Coordinator in their Irvine, California office.

The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks.

The hours for this position are 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday.

RESPONSIBILITIES :

Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.

Answer, screen and forward calls, providing information to callers and taking messages.

Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area.

Plan, prepare for, and support internal and client meetings / events in consultation with attorneys and staff, including proficient use of the Event Management System software, Condeco.

Place catering orders for internal and client meetings / events.

Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products. Communicates with vendors as needed.

Prepare offices for new hires and visitors

Process and submit vendor invoices using Chrome River

Prepare daily office bulletin and maintain office phone list and floor plan.

Interact with building management regarding maintenance requests.

Book hotel reservations for visitors.

Coordinate and provide copying, scanning and printing services

Assist with records management.

Process mail.

Other administrative duties as assigned.

REQUIREMENTS :

Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills.

Must be able to perform each essential duty satisfactorily with attention to detail.

Excellent client service and professionalism is expected.

Punctuality and satisfactory attendance is imperative.

Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel.

Associates Degree preferred or two years of related experience and / or training; or equivalent combination of education and experience.

COMPENSATION : $47,810-$70,481 is the estimated salary range for this role in Irvine, CA. Starting salary will be determined based on qualifications and experience.

An Equal Opportunity / Affirmative Action / Pro Disabled and Veteran Employer.

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