Executive Support

We are seeking an Executive Support Specialist to provide support to the Chief Service Offerings Officer at TASC. The ES provides complex and diversified administrative support of a substantial and confidential nature to the executive and their functional area.

This is an exempt position-working core hours of Monday through Friday from 8 : 00 am to 5 : 00 pm with agreed upon extended hours as needed, earlier or later.

This position requires travel to our Madison, WI corporate office two to four times a month.

Position Responsibilities :

• Provide advance level administrative support and assistance to your executive and their functional area.
• Extensive calendar and time management by establishing priorities and identifying issues, and use independent judgement to keep the leader informed.
• Organize and coordinate leadership meetings, which include agenda and material preparation, the capturing of action items, and extensive meeting minutes.
• Responsible for event management including coordinating travel and planning off site group activities and dinners.
• Action Item Management - Includes scheduling time for completion, delegation of duties, following up and progressing details on the executive's behalf
• Oversee management of small and well established projects.
• Collaborate with leadership to coordinate, execute and maintain corporate initiatives, goals and objectives.
• Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and / or compile materials needed for presentation and / or decision making purposes.
• Help to create an environment fostering trust, teamwork and confidentiality.

Who are you?

• You exercise good judgement and perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• You pay exceptional attention to details and always produce quality work.
• You are able to see the big picture and connect the dots of competing priorities.
• You are cool under pressure and can manage competing deadlines in a fast-paced environment.
• You always anticipate issues and follow up on requests with a proactive, problem solving approach.
• Your strong work ethic is evident in your highly organized weekly schedule
• Your professional verbal and written communication skills enable to communicate effectively with leaders inside and outside the organization
• You maintain confidentiality of sensitive information related to the company and its employees.

Qualified candidates will possess :

• High-level proficiency with MS Office productivity tools, including all Microsoft applications, and possess an aptitude for learning new software and systems.
• Minimum of an Associate degree, preferably in Business or Administration, or equivalent professional experience
• Minimum 2 years professional experience in an administrative support position.
• Qualified candidates should live within one hour of Madison, WI

Corporate Core Competencies :

• Drive Action and Results
• Take on new opportunities with enthusiasm
• Achieve results even in tough circumstances
• Take personal accountability for decisions and actions
• Adapt to Change
• Operate effectively when things are uncertain
• Proactively acquire and evaluate information and adapt approach to match shifting demands and situations.
• Rebound from setbacks
• Embrace Innovation
• Create new and better way to approach challenges and develop solutions
• Learn through experimentation
• Encourage feedback and seek opportunities to work better / smarter / faster
• Show personal commitment and take action to continuously improve
• Create Diversity and Foster Collaboration
• Actively bring, seek, engage and honor diverse perspectives
• Identify and address barriers to inclusion to ensure equity and center belonging
• Work collaboratively and build partnerships to meet shared objectives

TASC is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, gender expression, pregnancy, national origin, citizenship status, disability, genetic characteristics, sexual orientation, marital status, domestic partner status, military status, protected veteran status, disability status or any other characteristic protected by law.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

TASC participates in E-Verify.

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