Executive Assistant to Chief Executive Officer
Summary
If you like to innovate, are self-reliant with a strategic mind and forward-thinking solutions approach and interested in giving your full potential and grow with us, this position may be for you.
We are a social and environmental responsible Company. Our commitment to safety, diversity, equity and inclusion, adaptability and continuous improvement are part of our personality.
We are looking for a proactive, independent and experienced executive assistant / bookkeeper with excellent proven record of working with small and / or large corporations with outstanding communication and organization skills.
Roles and Responsibilities
Executive Assistant Duties :
- Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items.
- Support on the coordination and writing of bidding proposals.
- Handle confidential information with discretion and professionalism.
- Liaise with internal and external stakeholders on behalf of the executives.
- Perform general office duties such as ordering supplies, managing office equipment, company promotionals, maintaining office organization, etc.
- Support all document / project controls for the Company.
Bookeeper Duties :
- Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries.
- Prepare and process invoices, receipts, and payments.
- Reconcile bank statements and manage cash flow.
- Assist in the preparation of financial reports, budgets, and forecasts.
- Ensure compliance with financial regulations and standards.
- Support the preparation of tax documents and liaise with external auditors and accountants.
- Reconcile accounts payable and receivable
- Ensuring compliance with federal, state and local legal requirements
- Advising management on compliance needs
- Assisting in financial activities such as running payroll and generating invoices
- Manage all accounting transaction
Qualifications / Experience
- Bachelor’s degree in accounting, finance or related discipline
- CPA (preferred)
- FAR expertise (preferred)
- Bookkeeping experience, accounting experience required
- Experienced in Construction, federal, government contracts (desired)
- Strong attention to detail, quality and good analytical skills
Skills
- Teamwork
- Leadership
- Listener
- Communication Skills
- Adaptability
- Respect
- Proactive
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