Finance Officer

Finance Officer full time

Posted On : Thursday, December 15th , 2022

Description

The Finance Officer is responsible for maintaining financial, accounting and payroll bookkeeping in accordance with internal procedures, good practice and statutory requirements.

The Finance Officer also monitors and reviews financial systems and procedures effectively and efficiently.

Main Roles and Responsibilities :

Including and not limited to the following functions :

• Accounts payable
• Payroll
• Fixed Assets
• General Ledger
• Maintain adequate audit trails to permit tracking a transaction from beginning to completion to allow for the detection and correction of errors that arise
• Work with auditors as needed on research / resolution of complex accounting issues
• Complete various special projects as requested by the Finance Department Head

Accounts Payable

• Perform analysis of the accounts payable aging report
• Receive invoices from suppliers and perform invoice matching with delivery notes and purchase orders / purchase documents
• Prepare checks and wire-transfers with payment vouchers for approval
• Ensure timely payments by following up on pending supplier invoices
• Create accounts payable reports for Finance Department Head related to aging reports, due payments and others as required
• Perform computation of accruals and ensure completeness and accuracy
• Ensure that all period end transactions have been recorded and exported to GL
• Prepare and send confirmations to suppliers / Service Providers on a regular basis, investigate and resolve any discrepancies

Payroll

• Ensure the completeness, accuracy and timeliness of Payroll data being posted to the general ledger
• Receive approved payroll summary report from People Operations Department then review and compare additions and deductions
• Process payroll for the new hires, terminations, status changes, deductions, direct deposits, time sheet data, rate changes, retroactive adjustments and special pays as applicable
• Reconcile payroll-related general ledger accounts (i.e. deductions, other expenses) and analyse payroll expenses for variances
• Create and maintain payroll records and reports for management related to summary of payments, deductions, additions and other reports as required
• Work to ensure that historical and current data is received in a timely and efficient manner and that payroll processed in the system accurately
• Ensure accurate calculation of vacation, accruals, and other benefits
• Develop computation of employee end-of-service benefits
• Ensure that all period end transactions have been recorded and exported to GL

Fixed Assets

• Record all transactions related to fixed assets, such as additions, transfers, and depreciation
• Ensure that the Fixed Asset, Record register is up to date and contains asset-specific information including; asset category, asset description, cost, depreciation rate, location, and owner information as required
• Evaluate the request to new fixed asset and ensure it’s within the Capital expenditure plan
• Evaluate the request to acquire a new asset against fixed assets register to identify the actual need of the fixed asset
• Assist the Finance Department Head in the preparation of a physical count committee for Fixed Assets. Investigate any variations between physical count results and fixed assets register, if any
• Generate fixed assets schedule showing the movement of fixed assets (opening balances, additions, disposals, Depreciation expense for both cost and accumulated depreciation)
• Oversee the validation of purchase requisitions (related to fixed assets) from various user departments. Validate that proper approval is obtained on the capital expenditure form
• Ensure that asset location and movement control is folowed correctly, and that the system is constantly updated
• Inform the Finance Department Head of assets that are entirely depreciated. Take action as ordered (e.g. requesting maintenance on the fixed assetthe ) and ensure that action taken complies with the fixed assets policies
• Run fixed assets depreciation report to calculate the monthly depreciation for all assets and test the calculation to ensure accuracy
• Perform year-end and period-end fixed assets sub-ledger closing activities as per the Fixed Assets policies and procedures

General Ledger

• Responsible for all General Ledger-related activities, including preparation of journal vouchers, discrepancy resolution, and account analysis
• Prepare and enter journal vouchers (manual, recurring, allocation journals etc.) to the General Ledger and obtain proper approval from Finance Department Head
• Perform GL reconciliation with sub ledgers (all subsidiary accounts and records will be reconciled to the General Ledger) on monthly and annual basis
• Inform and follow-up with the Finance Department Head if reconciliation between General Ledger accounts and subsidiary ledgers are not reconciled.

Record all adjusting, closing and reversing entries to attain reconciliation in such cases

• Create GL reports for management related to journal vouchers summaries, account analysis, period closing, trial balance and others as required
• Work with the Finance Department Head to resolve any discrepancies and questions related to the recording of general ledger transactions
• Ensure posting of sub-ledgers is performed on timely basis and in accordance with month end closing procedure
• Ensure that all accounting entries are supported with valid documentation
• Ensure that all period end transactions have been recorded and posted to GL

Requirements

• Bachelor’s degree in a relevant discipline (e.g. Finance or Accounting)
• Minimum of two years of experience in a relevant field
• Prior NGO experience is required
• Fluent in spoken and written Arabic
• Proficiency in spoken and written English

Summary

Salary range : Industry :

Industry :

Nonprofit organization management

Experience Required :

2 year(s) minimum

Major : Finance

Finance

Career Level : entry

entry

Minimum GPA : Languages

Languages

ar - Native or Bilingual Proficiency en - Full Professional Proficiency