Corporate Real Estate Manager

If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal

This position can be located at our Bend, OR Moss Building, Billings, MT and Sioux Falls, SD Downtown branch.

What's Important to You

We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Student debt employer repayment program.
• 401(k) retirement plan with a 6% match.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve, and why we want YOU to be a part of it.

We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate.

SUMMARY

The Corporate Real Estate (CRE) Manager oversees all critical dates and documents related to lease agreements, site acquisitions, and dispositions.

The role will work closely with the Corporate Construction manager to assist in project tracking. Responsibilities include initial lease negotiations, coordination with other departments to ensure compliance with legal and regulatory requirements, and collaboration with internal and external stakeholders to achieve CRE strategic initiatives.

This role serves as the primary liaison to the Finance Department for all lease payments, CRE vendor accounts payable, construction in process tracking and contract commitments.

It requires strong analytical skills, knowledge of real estate market trends and the ability to effectively communicate with a variety of stakeholders.

Position involves frequent contact with vendors, lessors and lessees, and internal market and senior leadership.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following : other duties may be assigned.

• Serves as an expert in the use of the general ledger software.
• Perform account reconciliations for CRE General Ledger accounts to maintain timely and accurate reporting.
• Review monthly rent receivables in collaboration with Finance. Responsible to recover outstanding balances or issue credits to tenants.
• Review and submit for payment all First Interstate Bank, as tenant, rent, CAM and Real Property Tax payments. Serve as the initial approval level in the payment process.
• Track all new bank leases (FIB as Tenant and Landlord), renewals, amendments, rent increases and lease summaries, and input into the appropriate database.
• Manage recurring payments on behalf of CRE with Accounts Payable.
• Monitor Tenant Improvement Allowance fixed asset records in collaboration with Corporate Construction and Finance.
• Understand the accounting standards for lease accounting and partner with Finance and DCRE to create or dispose of Capital Lease Right of Use fixed asset records.
• Coordinate information for Finance to prepares quarterly and annual financial reports including, but not limited to Contracts & Commitments, Lease Commitments as required for Form 10-K, and Branch Counts.
• Review and explain Budget to Actual Variance Reports, and prepare and submit CRE Expense Reports.
• Conduct frequent communication with Bank Landlords and Tenants, including initial round of negotiations for extensions and renewals of existing space, as well as for new leases.
• Coordinate with internal and external stakeholders in the execution of lease agreements, lease renewals, lease proposals, estoppels, SNDAs, listing agreements, site acquisitions and disposition of surplus real estate through subleasing, sales, renewals, and early terminations.
• Prepare, analyze and recommend terms and conditions for lease agreements, amendments, proposals, Letters of Inten (LOI's), Purchase and Sale Agreements (PSAs) and lease renewal summaries for Market, Regional, DCRE and Executive leadership.
• Draft various financial analyses and relevant documents including Disposition Analysis, CAM, ROI, IRR, Payback Period, Cost Comparison, Annual Cost Saves and LOIs.
• Assist with input of the CRE annual occupancy budget including, Non-Capital Rent Expense, CAMs, Property Taxes and Rental Income as well as review of monthly variance reporting.
• Manage all critical dates for lease agreements (retail, office & ATMs) and transactions (acquisitions / dispositions) through the completion of internal checklists.
• Manage Integrated Workplace Management System (IWMS) lease portfolio module.
• Coordinate broker selection in collaboration with the DCRE and Market Leadership.
• Identify and contest assessed values that exceed year over year thresholds.
• Assist in gathering of information requested by banking regulators and internal and external auditors in conjunction with regulatory examinations and audits.
• Manage and maintain the required policies, procedures and internal controls related to CRE financial responsibilities, procedures, training, and practices in support of the Bank's compliance with all regulatory requirements.
• Assist in compilation and distribution of materials to executive management and the Board of Directors as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

Bachelor's degree in Finance / Accounting or related field or equivalent combination of education and experience. Minimum of five (5) years' experience in financial services, accounting environment or real estate preferred.

Strong interpersonal skills. Proficient with Microsoft Excel and Word applications.

OTHER SKILLS & ABILITIES

Ability to communicate effectively (both written and verbal). Ability to prioritize workload. Ability to work well with co-workers, vendors and customers.

Must be flexible in approach and adaptable under pressure. Must be detail-oriented and have strong analytical skills. Computer skills essential with experience with Windows and Word required.

Strong proficiency with Excel required. Experience with Oracle and facilities software packages beneficial. Must be organized and a self-starter.

Must be able to work outside of normal business hours on occasion, including some weekends.

LANGUAGE SKILLS

Ability to read, analyze and interpret technical accounting materials, business periodicals and other professional journals.

Ability to effectively respond to technical and complex questions from management, both in writing and orally. Ability to write reports, business correspondence and procedure manuals.

Ability to effectively present information and respond to questions from groups, clients, customers and the general public.

REASONING ABILITY

Ability to interpret and apply written technical information to the company's unique circumstances. Ability to solve practical problems and process variables in situations where limited standardization exists.

Ability to interpret instructions furnished in written, oral diagram or schedule form.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee is occasionally required to climb or balance. The employee must occasionally lift and / or move up to 50 pounds.

Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal