Executive Project CoordinatorMosaic Human Capital Solutions • San antonio, TX, US

Executive Project Coordinator

Mosaic Human Capital Solutions • San antonio, TX, US

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Position Summary The Executive Project Coordinator plays a key role in supporting the Executive Director in executing the organization’s mission and day-to-day operations.

This position provides both strategic and administrative support to ensure projects, priorities, and communications are well-organized and completed on time.

The individual will assist with research, scheduling, follow-ups, document preparation, coordination of special initiatives, and direct support for board meetings.

This includes preparing board packets, managing logistics, attending meetings, and accurately recording and distributing meeting minutes.

This role is ideal for someone highly organized, detail-oriented, and thrives in a fast-paced environment where priorities evolve frequently.

Key Responsibilities Executive Support

Manage the Executive Director’s calendar, meetings, and communications, ensuring alignment of priorities.
Draft correspondence, presentations, and reports for internal and external audiences.
Track key action items and ensure timely follow-up.
Support board communications, including meeting preparation, minutes, and materials.
Provide board meeting support, including scheduling, agenda preparation, materials coordination, attendance, and minute-taking.

Project Coordination

Coordinate and track strategic projects and initiatives led by the Executive Director.

Develop and maintain project timelines, deliverables, and documentation.

Conduct background research, summarize findings, and prepare briefings to support decision-making.

Assist in planning and executing organizational events, workshops, and community engagement activities.

Operational Support

Collaborate with the broader team to ensure alignment of administrative and project needs.

Support vendor and partner coordination as directed by the Executive Director.

Identify and implement process improvements to enhance efficiency across operations.

Qualifications

Bachelor’s degree preferred; equivalent experience considered.

4+ years of progressively responsible experience in executive support, operations, or project coordination.

Excellent written and verbal communication skills.

Highly organized, self-directed, and able to manage multiple priorities effectively.

Strong interpersonal skills and professional demeanor.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management tools (e.g., Monday.com or similar). Mosaic Human Capital Solutions is an equal-opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Applicants must be authorized to work in the United States.

Employment offers are contingent upon successfully completing background checks and any applicable pre-employment requirements.

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Project Coordinator • San antonio, TX, US