Accounts Receivable Specialist

Position Overview :

Woodcase Fine Cabinetry, based in Phoenix, AZ is a dynamic company of 150+ people and growing. We are looking for an Account Receivable Specialist to become an integral part of our team! Attention to detail is key, as well as a collaborative, positive team attitude!

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. The ideal candidate will play a crucial role in ensuring the accuracy and efficiency of our accounts receivable processes.

This position requires strong analytical skills, excellent communication abilities, and a keen eye for detail. The Accounts Receivable Specialist will be responsible for monitoring outstanding invoices, communicating with clients, and collaborating with internal departments to maintain a healthy financial workflow.

Key Responsibilities :

• Invoice Management :
• Generate and distribute accurate and timely invoices to clients based on sales and service agreements.
• Verify invoice accuracy, including proper billing details, pricing, and terms.
• Address any discrepancies and work closely with internal departments to resolve issues.
• Collections and Follow-Up :
• Monitor outstanding accounts and proactively follow up with clients to ensure timely payments.
• Respond promptly to client inquiries related to invoices, payments, and account balances.
• Maintain a professional and courteous approach while effectively resolving payment issues.
• Payment Processing :
• Record incoming payments, apply them to the appropriate customer accounts, and ensure accurate allocation.
• Collaborate with the finance team to reconcile payments and resolve discrepancies.
• Account Reconciliation :
• Regularly reconcile accounts receivable records with general ledger entries to ensure accuracy and integrity of financial data.
• Investigate and resolve discrepancies between accounts receivable records and internal financial records.
• Reporting and Analysis :
• Generate regular reports detailing accounts receivable aging, cash collections, and outstanding balances.
• Provide insights and recommendations to management regarding collection strategies and process improvements.
• Relationship Building :
• Establish and maintain positive relationships with clients, addressing their concerns and inquiries professionally.
• Collaborate with sales and customer service teams to ensure alignment on customer expectations and payment terms.
• Process Improvement :
• Identify opportunities to streamline and improve accounts receivable processes for increased efficiency and accuracy.
• Assist in implementing best practices to enhance the overall financial workflow.

Qualifications :

• Proven 3+ years of experience in accounts receivable, accounting, or related roles.
• Strong understanding of accounting principles and practices.
• Proficiency in using accounting software and Microsoft Office suite, particularly Excel.
• Handle daily customer invoicing.
• Manage account receivable listings.
• Ability to multitask, prioritize, and manage time effectively.
• Problem-solving and analytical skills to resolve payment discrepancies and issues.
• Post incoming payments and manage customer processes for payment.
• Experience with Quickbooks systems is a plus.

Join Our Team :

If you are a dedicated and organized professional with a passion for maintaining accurate financial records and ensuring timely payments, we invite you to apply for the Accounts Receivable Specialist position.

You will have the opportunity to contribute to a dynamic finance team and play a vital role in supporting the company's financial health and growth.

Breeze Unlimited it is posting on behalf of Woodcase Fine Cabinetry.