ADMINISTRATIVE ASSISTANT

We are seeking a highly organized and detail-oriented Administrative Assistant to join a logistics team. This role involves supporting daily operations by managing administrative tasks, coordinating communications, and ensuring the smooth flow of information within the department.

The ideal candidate will have excellent multitasking abilities, excellent communication skills, and the ability to thrive in a fast-paced environment.

Responsibilities :

Perform general administrative duties such as data entry, filing, and document management.

Assist with scheduling and coordinating meetings, including preparing agendas and taking minutes.

Manage inbound and outbound communications, including phone calls, emails, and correspondence.

Maintain accurate records of shipments, inventory, and other logistics-related data.

Support the logistics team in tracking and resolving shipment issues, delays, or discrepancies.

Prepare and process invoices, purchase orders, and other financial documents.

Coordinate with vendors, suppliers, and customers to ensure timely deliveries and accurate documentation.

Assist in the preparation of reports, presentations, and other materials for management review.

Maintain office supplies inventory and order supplies as needed.

Ensure compliance with company policies and procedures, including safety and security protocols.

Handle other administrative tasks as assigned by management

Working hours : 2 : 00 PM - 10 : 30 PM

Skills :

2+ years of administrative experience, preferably in logistics, supply chain, or a related field.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively within a team environment.

Education : High School

High School

Experience : 1-4 years

1-4 years

Qualifications :

High School Diploma or equivalent.

Ability to pass a background check, Security Threat Assessment (STA) clearance, and drug screening.

Must be available to work Monday through Thursday from 2 : 00 PM-10 : 30 PM and Sundays from 8 : 00 AM - 4 : 30 PM

APPLY NOW!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Perform general administrative duties such as data entry, filing, and document management.Assist with scheduling and coordinating meetings, including preparing agendas and taking minutes.

Manage inbound and outbound communications, including phone calls, emails, and correspondence.Maintain accurate records of shipments, inventory, and other logistics-related data.

Support the logistics team in tracking and resolving shipment issues, delays, or discrepancies.Prepare and process invoices, purchase orders, and other financial documents.

Coordinate with vendors, suppliers, and customers to ensure timely deliveries and accurate documentation.Assist in the preparation of reports, presentations, and other materials for management review.

Maintain office supplies inventory and order supplies as needed.Ensure compliance with company policies and procedures, including safety and security protocols.

Handle other administrative tasks as assigned by management

experience

1-4 years

skills

2+ years of administrative experience, preferably in logistics, supply chain, or a related field.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time management skills with the ability to prioritize tasks effectively.Excellent written and verbal communication skills.

Ability to work independently and collaboratively within a team environment.

qualifications

High School Diploma or equivalent.Ability to pass a background check, Security Threat Assessment (STA) clearance, and drug screening.

education

High School