Compliance & Educational Activity Coordinator (Project Management Coordinator)

Job Summary

Department-Specific Responsibilities

• Consults and coaches staff, faculty, and other healthcare professionals that are clients of CME / CE in the accreditation process, and associated compliance guidelines.
• Assists through planning of educational activities (Regularly Schedules Series, Internet Live, Internet Enduring Material, Live Course, Virtual Course, Hybrid courses).
• Consults on processes of organizing and conducting the above-mentioned educational activity types to facilitate documentation compliance and awarding of accredited continuing education credit(s).
• Interfaces and collaborates with IU School of Medicine finance team and registration specialist to track and reconcile income and expenses.
• Maintains internal database, departmental shared drive, management tools, and OneDrive for IU files per established standards.
• Ensures data and files compliant with, and meet ACCME, ANCC, and ACPE standards.
• Utilizes internal database to prepare and disseminate final event reports.
• Manages logistics of multiple Continuing Educational activities concurrently
• Manages activity budget and communicating with program committee.
• Provides exceptional customer service in management and implementation of activities.
• Supports learners who register and take these educational activities through any difficulties that may arise.
• Collaborates and establishes consistent communication strategies with clients and other stakeholders (planning team members, speakers, vendors) per standardized internal procedures.
• Secures and negotiates vendor contracts in accordance with the client's needs.
• Translates stakeholder requirements into the project management plan.
• Forecasts revenue and expenses for live educational activities; Facilitates proper financial documentation collection for speaker honoraria, lodging, and travel expenses.
• Addresses day of (on-site) logistical issues, risks, and emergencies in a positive and pleasant manner. Manages on-site registration for activities.
• Consults with client to identify the appropriate revenue-generating services and associated costs for each activity.
• Develops expertise in virtual educational meeting planning and facilitation, including technological expertise with virtual software to facilitate live virtual meeting.
• Develops conceptual skills for organization of online activities to advise and suggest appropriate and optimum ways for virtual meeting organization in various planning stages of the events
• Facilitates marketing pieces and / or course materials design and distribution in accordance to accreditation compliance guidelines, and the client's budget and timeline;

Manages event marketing needs and communication logistics

Maintains online activity (website) catalogs for outreach and marketing.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience.

Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

• Demonstrated project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Effective interpersonal skills
• Ability to lead / manage others
• Ability to drive multiple projects to successful completion

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between 4 days remote and 1 day in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : General Administration

Job Family : Project Management

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Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University’s Notice of Non-Discrimination here which includes contact information.