Admin Coordinator

Requisition Number : 52939

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

Location : Boston, MA-3416

Pay : $25.00 - $30.00 / hr plus great benefits!

Job Summary

Responsibilities primarily include maintaining bookkeeping and administrative records; assisting in the service of customer inquiries, handling incoming and outgoing mail, and performing general office assistance as appropriate and needed.

Specific services provided can vary and are dependent upon the needs of the location.

Essential Job Duties

• Receive, match, verify and process accounts payable for proper payment. May assist with cash collection and proper posting of customer accounts receivables.
• May assist the "check-in" of Route Salespeople to verify receipt of signed invoices and proper payment of C.O.D. invoices.
• Research items returned for credit by handling customer requests for invoice copies.
• Ensure proper filing of invoices and administrative paperwork daily.
• Key off statements to track invoices that may be missing from files or misapplied to customer accounts.
• Set up new accounts, verifying client data and proper billing information, including resale tax information.
• In coordination with Human Resources, may assist at location level with general HR-related inquiries, such as benefits, payroll, workers comp claims, FMLA, etc.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, and facility-related issues.
• May implement and maintain general office systems, procedures, and methods regarding record retention, administration of budgets and / or expenses, and office equipment inventory.
• May provide data and information reporting to management.
• May serve as lead to office staff.
• Assume other duties as assigned.

Supervisory Responsibilities

Not responsible for supervising employees.

Basic Qualifications

• High School graduate or E.D. equivalent required.
• 2+ years of experience in accounting related field.
• Have prior general office experience.

Preferred Qualifications

College coursework preferred.

Knowledge / Skills / Abilities

• Must demonstrate good interpersonal and telephone communication skills.
• Demonstrate basic understanding of elementary bookkeeping.
• Must be able to work in cooperation with others.
• Must be attentive to detail and ensure accuracy in work assignments.
• Must be able to communicate effectively with others.
• Must have the flexibility to work variable schedules, including weekends.

Essential Physical Demands / Work Environment

• Office environment, requires walking, standing, or sitting for several hours at a time.
• Perform repetitive motion tasks on computer.
• May require occasional travel.

Benefits :

• Health / Dental / Vision Insurance
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• 401k with Generous Company Match
• Company Paid Life Insurance and Long-Term Disability
• Short-Term Disability
• Employee Assistance Program
• Tuition Reimbursement
• Employee Discounts
• PNC Daily Pay Option

Position Type : Full-time

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