Senior Project Manager

Position Description

Please read the following job description thoroughly to ensure you are the right fit for this role before applying.

The Planning, Design and Construction Office has an opening for a dedicated, resourceful, and enthusiastic Senior Project Manager (SPM) to join a vibrant, newly integrated, and growing team that is responsible for all planning, design, and construction at Harvard Medical School.

Under the supervision of the Director of Design and Construction, the incumbent will manage and control all aspects of the project, including design, construction, closeout, and turnover.

Sr. PM’s work with identified stakeholders, as administration, departments, Campus Planning and Facilities (CPF) teams, University groups (Sustainability, Green Campus, Environmental Health & Safety, etc.

to ensure the project meets the desired goals, standards, and requirements. The SPM will coordinate, facilitate, and lead the design, bid, construction, commissioning and close out of the project including FF&E package development, procurement, and installation.

Responsibilities include :

• Work with end user groups, stakeholders, and HMS Department representatives to understand project scope and expectations.
• Work in a cross functional capacity with the planning department to support the project delivery process (PDP).
• Develop project budget and schedule based on these expectations and consistent with the identified budget.
• Constantly evaluate alternative design and construction solutions.
• Solicit and oversee the selection process of A / E firms, consultants and contractors in a manner that delivers high quality, fiscally responsible solutions.
• Oversee the preparation of contract documents by A / E firms and associated AIA Contracts. Coordinate design review input from various internal and external constituents.
• Prepare RFQ and RFP's and scopes of work to solicit A / E and CM proposal.
• Development of RFP, solicitation of contractor(s), bid package documentation, contractor walk through, bid RFI’s in partnership with A / E, complete detailed timeline, and project cost submission for internal approvals and / or submission to the University Capital Approval System (CAPS).
• Attain necessary approvals.
• Review and evaluate contractor and construction manager proposals and make awards to qualified contractors.
• Oversees and facilitates all permits and approvals necessary to accomplish the project. This includes local, state, University, and other approvals applicable to the specific project.
• Completes applications, attends meetings, which in some cases occur outside of normal working hours, prepares presentations, and submits answers to questions to the appropriate authority.
• Construction administration oversight including, but not limited to, review of shop drawings, financials, and change orders.

Proper use of internal standards where applicable.

• Manages construction consistent with budget and identifies both cost and timeline impact of Construction Change Orders, User Change Requests and / or other unforeseen issues.
• Responsible for issues which arise and to take appropriate action to keep the project on schedule and on budget.
• Completes final budget reconciliation upon project completion, resolves all outstanding invoices and analyzes project costs for use in future project planning / budget development.
• Ensures completion of project commissioning, punch list, and gathering of all closeout documentation including testing reports and certifications.

Basic Qualifications

Bachelor’s degree in architecture, engineering, construction management, building technology or a related discipline with a minimum of 10 years of relevant experience.

Additional Qualifications and Skills

• Strong knowledge of wet lab construction highly preferred.
• Experience with lab building construction and renovations in both new and aged facilities requiring coordination of utility and or structural impacts to occupied research facilities.
• Knowledge and experience of industry-standard / leading project management practices and delivery methods, including traditional design bid build (DBB), CM at Risk (CMR with GMP), and Design Build (D / B), with the proven ability to tailor these processes to fit specific situations.
• Demonstrated ability to develop and maintain project budgets and schedules, as well as plan and manage projects to achieve deadlines and objectives.
• Specific experience regarding construction-related contract administration and project risk management skills.
• Experience in the overall integration of design, construction, start-up / turnover, and closeout phases of projects.
• Candidate shall possess a strong knowledge of the various construction and design phases including preconstruction, schematic design, design development, construction document, construction administration, and turnover.
• Candidate shall understand construction phase buyout and procurement in support of meeting HMS project schedules and deadlines.
• Ability to manage multiple projects of varying sizes simultaneously. Thorough knowledge of building codes and design practices, and all phases of construction.
• Familiarity with A / V, MEP, HVAC, FA / FP, lighting, and control systems.
• Excellent interpersonal skills.
• Must have the ability to quickly establish and maintain a solid working relationship with a variety of customers and constituents, including senior administration and faculty, as well as technical and operations staff.
• Strong problem solving and decision-making skills.
• Proven ability to manage and resolve issues, under a variety of circumstances and urgency, with insight, diplomacy, and sensitivity, as well as coordinate and direct a multidisciplined team which includes managers and peers independently and effectively.
• Familiarity with architectural, engineering, design, and construction best practices.
• Experience as an owner’s representative in a university setting or other large, diverse institutional setting with a minimum of 7 years’ experience preferred.
• Continuity of campus operations.
• Excellent verbal and written communication skills, including the ability to write and deliver clear and effective reports and presentations to various audiences, both internal and external.
• Working knowledge of standard office computer software (e.g., Excel, Word, PowerPoint, Microsoft Project and Procore is a plus, etc.).
• Must be able to climb stairs and ladders.

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