Accounts Payable Supervisor

Job Description

Job Description

Accounts Payable Supervisor / Manager hybrid schedule

Responsible for all phases day-to-day Account Payable operations and management.

Essential Duties & Responsibilities

• Manage and process full cycle of accounts payable using accounting software and other tools and programs.
• Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources;

with their packing slip / receiving document and purchase order, 3-way matching, and code them to the correct GL account.

Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoices

• Responsible to make sure vendor reconciliations are completed monthly
• Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance / CFO for approval with all necessary backups for review and payment approval.

Timely and ensure effective, efficient and accurate processing

• Making sure purchase orders, prices, discount terms and other changes are correct
• Managing check payments, wire, ACH, Direct debit, ETF, RTP, other as necessary
• Ensuring all bills are paid in timely and accurate manner while adhering to departmental procedures
• Responsible for all accounts payable-related reporting
• Work with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.
• Manage and maintaining AP record and files, including permanent files and electronic version of the documents
• Perform monthly close duties and ensure meets month-end close timelines
• Work with staff / senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed
• Manage 1099 process, ensures all requirement are completed within required filling deadlines
• Manage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.
• Maintains internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.
• Provide cross training to AP team and other accounting team members
• Provide timely and consistent communication and insight into all departments
• Ensure compliance with company policies, as well as local, state, and federal regulations
• Key member of the accounting team in supporting financial audits
• Identify and execute improvements in Accounts Payable tools, reporting and processes
• Performing accounting duties such as account maintenance and other duties as assigned
• Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.

Competencies / Education

• Excellent verbal and written communication abilities across all level of an organization
• Strong leadership and management skills and achieving results
• Adheres to a strong commitment to higher quality and performance
• Excellent communication and interaction skills both written and verbal
• Attention to detail skills
• Bachelor's degree preferred and may substitute for 7 years of work experience in account payable
• Proficient with Microsoft Excel and word

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