Job Description
Job Description
Accounts Payable Supervisor / Manager hybrid schedule
Responsible for all phases day-to-day Account Payable operations and management.
Essential Duties & Responsibilities
- Manage and process full cycle of accounts payable using accounting software and other tools and programs.
- Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources;
with their packing slip / receiving document and purchase order, 3-way matching, and code them to the correct GL account.
Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoices
- Responsible to make sure vendor reconciliations are completed monthly
- Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance / CFO for approval with all necessary backups for review and payment approval.
Timely and ensure effective, efficient and accurate processing
- Making sure purchase orders, prices, discount terms and other changes are correct
- Managing check payments, wire, ACH, Direct debit, ETF, RTP, other as necessary
- Ensuring all bills are paid in timely and accurate manner while adhering to departmental procedures
- Responsible for all accounts payable-related reporting
- Work with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.
- Manage and maintaining AP record and files, including permanent files and electronic version of the documents
- Perform monthly close duties and ensure meets month-end close timelines
- Work with staff / senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed
- Manage 1099 process, ensures all requirement are completed within required filling deadlines
- Manage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.
- Maintains internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.
- Provide cross training to AP team and other accounting team members
- Provide timely and consistent communication and insight into all departments
- Ensure compliance with company policies, as well as local, state, and federal regulations
- Key member of the accounting team in supporting financial audits
- Identify and execute improvements in Accounts Payable tools, reporting and processes
- Performing accounting duties such as account maintenance and other duties as assigned
- Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.
Competencies / Education
- Excellent verbal and written communication abilities across all level of an organization
- Strong leadership and management skills and achieving results
- Adheres to a strong commitment to higher quality and performance
- Excellent communication and interaction skills both written and verbal
- Attention to detail skills
- Bachelor's degree preferred and may substitute for 7 years of work experience in account payable
- Proficient with Microsoft Excel and word
Many of our job openings can be viewed at https : / / consultativesg.crelate.com / portal
30+ days ago