Job Description
Leading Door and Window manufacturer seeks a highly talented individual to support the frontback office functions of the company.
The duties include assisting admin departments on ongoing projects, greeting visitors, answering and routing phone calls, and providing support as necessary.
Answer and route calls for three respective companies. Greet, screen, and direct visitors andor phone calls to the appropriate person andor department.
Sort and open the mail and communicate when boxes arrive to the appropriate departmentpersonnel. Help prepare Quotes and Proposals for new and ongoing projects.
Prepare Job Change Orders for projects per the request of a Project Coordinator. Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.
Create and distribute Work Order Books for awarded jobs to the different departments of the company. Keep Lobby supplies stocked i.
e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.. Ensure the maintenance of company copier keep toner stocked, paper, etc.
as well as call technicians when necessary. Ship steel, wood, and glass samples to clients per Project Coordinator requests.
Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin. Keep contact master lists updated.
Maintain and update spreadsheets and Job Binders. Other duties as assigned. Skills Required
HS Diploma or GED. 1+ yr of exp as a receptionist or admin assistant. 1+ yr exp in customer service support. Proficient in MS Word, Excel, Outlook.
Professional phone etiquette. Skills Preferred
Bilingual in Spanish a plus!
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