Assistant Director, Graduate Admission

ABOUT SIMMONS

Located in Boston’s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles.

Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women’s undergraduate program and graduate programs open to all.

You’re joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England.

You’ll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities.

This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual’s community experience.

As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups.

Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices at all levels, for all positions ensuring diverse talent pools and the delivery of a consistent positive candidate experience.

Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

JOB SUMMARY

The Assistant Director, Graduate Admission will play a central role in shaping student recruitment strategy and managing the admission process for designated graduate programs.

Flexible and creative, this person is a proactive communicator with strong interpersonal, customer service, and presentation skills, a highly developed attention to detail, leadership acumen, and has the ability to succeed in both an individual and team setting.

This contributor understands the rhythms of high-volume admissions, recognizing there are periods that require additional time and effort in order to ensure enrollment goals are successfully met.

ESSENTIAL JOB FUNCTIONS

• Coordinate the application review processes, including establishing processes and procedures that ensure admission decisions are consistent and made in a timely, efficient, and on-budget manner, directly reviewing and evaluating applications, providing candidates with regular updates regarding their application status, and serving as point person and lead for various admission committees.
• Consistently monitor the admission funnel, analyzing reports and data to inform future recruiting strategy and response to market demand.
• Understand the competitive landscape and be well-versed in admissions trends and best practices, especially in the field of graduate admissions.
• Leverage email and CRM (Slate) to respond daily to application questions and concerns, send a variety of admission and scholarship letters, and collaborate on the development of reports, queries, and forms.
• Create and design recruitment strategies from outreach through matriculation, including email campaigns, marketing content, webinars, and events, that positively affect the applicant experience during the admission process.
• Participate and lead on campus and virtual webinars and events, and represent designated graduate programs at local and national recruitment fairs and conferences.
• Liaise with school Deans, Program Directors, faculty, and operational staff regarding key admission and marketing initiatives (ambassadors program, marketing campaigns, new initiatives etc.).
• Ensure data integrity across multiple systems through regular updates and troubleshooting.

OTHER DUTIES AND RESPONSIBILITIES

Other duties as assigned.

REQUIRED QUALIFICATIONS

Bachelor’s degree from a regionally accredited college or university.

At least 2 years admissions experience, preferably in a non-profit college or university.

Proficiency with Google Workspace, Zoom, Slate, SalesForce, and Workday.

Flexibility in scheduling is essential to support recruitment events, outreach activities, and application review.

PREFERRED QUALIFICATIONS

Master’s degree from a regionally accredited college of university

COMPETENCIES

Takes initiative.

Creative, innovative and ability to work independently and within a team.

Proven effectiveness working with a CRM and databases, including Slate and Salesforce.

Exemplary customer service and interpersonal skills.

Excellent verbal and written communication skills.

Adaptability to new and rapidly changing situations.

Strong time management and problem solving skills.

Ability to successfully resolve issues from request through resolution.

Committed to the value of higher education.

WORK ENVIRONMENT & CONDITIONS / PHYSICAL DEMANDS

Hybrid eligible, with minimum of 3 days per week on campus.

Primarily office based, but will have times that require car, train, and / or airline travel to recruitment fairs or conferences.

During peak times in the recruiting cycle, night and weekend work will be required.

Lifting of recruitment materials, up to 50 pounds.

12 months / 40 hours per week.

Salary Grade