Executive Assistant, Investments

ABOUT CIM GROUP :

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest.

Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas.

Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure.

Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE :

The Executive Assistant is responsible for providing administrative support to the executives and staff at the New York office location.

The role will report to the VP of Corporate Facilities and Administrative Services and required to be in the office.

RESPONSIBILITIES :

Manage executive calendars including but not limited to; planning and scheduling meetings, conference calls, accepting and / or declining and / or rescheduling meetings for executives and sending out meeting requests on their behalf.

Handle scheduling of business appointments.

• Create and maintain vCard database.
• Answer and screen incoming calls, take messages, send electronic messages and / or transfer priority calls to cell or personal phone, tracking and / or logging calls.
• Make and / or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required.

Coordinating itineraries with others.

• Prepare and edit correspondence and communications.
• Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes.
• Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company.
• Set-up and maintain departmental and / or management files according to established criteria.
• Event planning responsibilities including but not limited to; planning corporate events, booking related travel,
• Prepare and process expense reports. Reconcile charges to Corporate and / or business credit card(s) and review, code, and process invoices related to departmental expenses including but not limited to : setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments.
• Maintains a high level of confidentiality with sensitive information.
• Act as back-up to the other administrative staff as needed.
• Performs other duties, including special projects, as assigned.

EDUCATION / EXPERIENCE REQUIREMENTS : (including certification, licenses, etc.)

• Bachelor's degree and / or related experience
• 3 years' experience providing Executive Assistant support for senior executives in a fast-paced corporate environment.
• Proficient with Microsoft Office including Outlook, Word, Excel, PowerPoint required.
• Experience with video conferencing software is preferred.
• Experience with accounts payable software such as Yardi desirable.
• Experience with office equipment such as printers, copiers, scanners, mail metering machines.

ABOUT YOU :

• Strong attention to detail, organization, and ability to independently troubleshoot unforeseen logistical issues.
• Demonstrated ability to effectively prioritize, plan, and execute Executive Assistant responsibilities in an organized and timely manner.
• Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner.
• Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their executives and / or the organization they represent.
• Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors.
• Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals.
• Ability to respond effectively to the most sensitive inquiries or complaints.
• Ability to complete responsibilities and projects with minimal direction / supervision.
• Ability to define problems, collect data, establish facts and draw valid conclusions.

What CIM offers

CIM offers an enriched benefits program as well as a wide range of resources for eligible employees to thrive both inside and outside of work.

Some of our benefits include :

Medical, dental, and vision

Company-subsidized Health Savings Account

Company paid life & disability

Pre-tax savings accounts

401(k) match

Competitive vacation policy

Additional voluntary benefits

Paid time off for community service

Paid Parental Leave : Up to 12 weeks

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget.

The start of the salary range is typically associated with the minimum experience required.

At CIM, base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary.

The anticipated base salary range for the position in New York is $80,000 - $110,000.

How We Feel About Diversity and Inclusion

CIM Group is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment.

We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.

A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group.

Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

LI-KO1

CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.

If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.