Business Manager I

Job Posting Title

Business Manager I

Agency

025 OKLAHOMA MILITARY DEPARTMENT

Supervisory Organization

WRANG ADMIN

Job Posting End Date (Continuous if Blank)

Note : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full / Part-Time

Part time

Job Type

Regular

Compensation

23.58

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving the supervision and management of business and support service activities of a state agency, institution or facility.

This includes establishing and maintaining accounting procedures, fiscal reporting methods, procedures for payment of invoices and other expense vouchers, and other related activities.

It may also include supervision of other business functions such as personnel, supply, procurement, and administrative services.

Typical Functions

• Preparing annual budget for RPS, SRM, O&M, MILCON projects. Compiles data related to financial transactions and operations, revenues and expenditures.
• Daily maintenance & analysis of accounting data using The IEMS, CRIS, ABSS, ACES computer program software.
• Maintain the account / record keeping ledger by entering all purchase orders and

Operations and Maintenance expenditures into the required accounting database.

• Cross check payment vouchers from the department of Oklahoma Military Department with applicable data base to insure all payments are accurate and valid.
• Reconcile accounts monthly and verify expenditures balance with state and federal comptrollers.
• Coordinating with CE work control to insure man-hours and all costs are captured and reordered per work order.
• Match invoices to purchase orders. Transmit purchase orders, utility bills,

contract purchases, etc. to the Department of Military Affairs or base FM for

payment. Invoices must be turned over in a timely manner, one day, to meet State requirements.

• Assures that all proper approvals and documentation are received before funds are obligated.
• Recapitulate the cost of all material used per work order for the O&M and RPS agreements, SRM and MILCON funding. ANG and state computer programs shall be maintained to facilitate this.
• Notifies the RA of any account problems, when account balance are

becoming low, or when other actions are required.

• Perform duties as a computer work group administrator.
• Assists the Base Civil Engineer (BCE) in preparing the monthly Real Property / MILCON report for the National Guard Bureau IMPAC statement, and other special funding reports as required.

Preparing the report includes

writing the cover letter, updating status of current projects, recapping to date committed and obligated funds and updating spreadsheets for major construction and repair projects.

Responsible for distribution of the report.

• Manage Civil Engineer Integrated Engineering Maintenance Program (IEMS).
• Coordinate with production control, supply technician and engineering staff to insure all labor, material and contract information is complete.
• Performs final accounting closeout of all work order work. Compiles final project costs, transfers files to the real property technician for final closeout.
• Track cyclical, seasonal and regular spending rates and trends, to provide historical information to future budget planning.
• Develop, implement and maintain database, spreadsheets reports and graphs that portray an annual and historical expenditure and consumption pattern for use in resource analysis.
• Coordinates end of year close out with state and federal funds to insure continuity between state and federal FY’s

Level Descriptor

Employees at this level are assigned responsibilities involving the direction and supervision of business and support services and activities for an agency, institution or facility which is limited in size and scope.

This includes those with less than 200 FTE, an operating budget of less than five million dollars, or an average monthly client / patient census of less than 300.

The primary responsibilities assigned involve not only directing, performing and supervising financial operations and accounting activities, but also include directing or performing other activities such as supply, inventory management, personnel or administrative functions, and providing direction to professional, technical or administrative staff if required.

Education and Experience

Education and Experience requirements at this level consist of a bachelors degree in accounting, business or public administration plus one year of professional experience in business management, accounting, or procurement;

or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and Competencies

• Knowledge, Skills and Abilities required to perform duties assigned at this level include knowledge of accounting principles and practices;
• of business and public administration; of supply and procurement laws and regulations; of personnel management practices;
• of managerial functions and techniques; and of the principles and techniques of supervision. Ability is required to maintain and report financial data;

to direct and supervise the work of others; to communicate effectively; and to establish and maintain effective working relationships with others.

Special Requirements

Physical Requirements :

Sitting at the computer for long periods of time

Conditions of Employment :

• Contingent on a favorable background check
• Contingent on a favorable pre-employment drug & alcohol screening
• NACI security clearance
• FLSA Exempt status
• Must maintain a valid driver’s license
• Tobacco and Vape free environment
• Serves a 12 month trial period

Additional Job Description

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday .