Executive Assistant

Company Overview :

Scroll down the page to see all associated job requirements, and any responsibilities successful candidates can expect.

GridStor is a rapidly growing, grid-scale energy storage developer, owner and operator backed by Goldman Sachs Asset Management ( GSAM ) and led by experienced clean energy industry professionals.

We acquire and develop battery storage projects in markets across North America. GridStor’s mission is to accelerate the transition to a carbon-free, resilient grid by rapidly deploying stand-alone energy storage at scale.

GridStor is based in Portland, Oregon, and offers competitive compensation and a wide selection of benefits including unlimited paid time off.

Read more about life at GridStor at : https : / / gridstor.com / careers /

Role Summary :

GridStor is looking for an experienced and self-motivated Executive Assistant to join our growing team. Reporting to the VP of Business Operations, this individual will be responsible for handling a wide range of administrative tasks and providing support to the CEO, CFO and other senior executives.

Assignments will vary in scope from basic executive assistant duties to event planning and coordination for board and team meetings.

Our ideal candidate is extremely resourceful, has a can-do attitude, and enjoys working within a team setting. This role will be given significant responsibility and be exposed to high-profile transactions within a growing, entrepreneurial business.

The successful candidate will be able to work on their own initiative while always demonstrating professionalism and discretion.

You will be calm under pressure, an excellent multi-tasker, and extremely reliable with a keen attention to detail.

Responsibilities :

• Support executives with scheduling, travel, expense reports, planning and logistics for team meetings, etc.
• Coordinate travel arrangements including flights, accommodations, itineraries, and meeting space logistics.
• Help CEO proactively manage schedule, weekly priorities, and time-sensitive actions.
• Day-to-day responsibility in the Portland office including :
• Coordinate visitor arrivals and greet visitors.
• Coordinate with HR to schedule interviews with candidates.
• Manage mail, shipments, and signatures (notary designation is a plus).
• Interface with the Board of Directors, investors, and partners as appropriate for scheduling and coordinating meeting logistics.

Manage expense reimbursement for board travel, as needed.

• Assist in the planning and execution of board meetings, team off-sites, happy hours, and other company social activities.
• Manage internal signature process including facilitating approvals, contract execution and document management.
• Provide any additional operational and administrative support not outlined here to create a cohesive and optimally functioning office environment.

Qualifications & Competencies

• Experience : A minimum of 5 years of relevant work experience, ideally in the energy or financial sectors, though this is not mandatory.
• Location & Availability : Must be based in Portland and available to work in the office five days a week, starting at 8 : 30 AM.

Flexibility is required for occasional coordination outside of standard business hours in urgent situations.

• Organizational Skills : Exceptional organizational abilities with keen attention to detail. Capable of managing multiple tasks simultaneously in a fast-paced environment and seeing delegated projects through to completion.
• Adaptability : Ability to be agile and flexible, readily taking on tasks outside the typical scope of the role as needed.
• Confidentiality : Proven ability to handle highly confidential information with utmost discretion.
• Integrity & Judgment : Strong track record of excellent judgment and integrity in previous roles.
• Technical Proficiency : Demonstrated proficiency in the Microsoft Office suite and Zoom, with experience in troubleshooting technical issues related to these tools.
• Communication Skills : Excellent verbal and written communication skills.
• Problem-Solving : Adaptable, with the ability to prioritize tasks effectively and approach challenges with a creative, proactive mindset.
• Team Orientation : Highly motivated to support and collaborate with team members, contributing to collective success.

Company Operating Principles :

GridStor’s Operating Principles represent who we are, how we work, and what we believe.

We Collaborate. We believe trust is given, not earned. We honor each other’s zone of genius and seek to challenge ideas, not each other.

We listen to each other’s points of view and work hard to find the better solution. We are one team.

We Are Humble. We like hard work, but don’t make work hard. We know we have a lot to learn and never grandstand or take up all the space in the room.

We are kind. We are welcoming. We are inspired by our mission to decarbonize the grid.

We Create the Future. We are curious. We go deep, search for the best idea, and then move fast. We always focus on the few things that matter most.

We know there will be setbacks, so we show up every day ready to learn and be better, together.

We Show Up for Each Other. We keep each other fully informed. We seek to understand. We coach, we don’t blame. We share our points of view and seek to make each other better every day.

We believe everyone creates culture in every moment, every day.

We Do Hard Things. We view challenges as opportunities. We are resilient. We are all owners, and we act like it. We understand change requires taking risks and we push ourselves and our partners.

We do what is right as opposed to what might be best for any one of us.

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