Job Description
Job Description
We are providing a short term contract employment opportunity for an Executive Assistant Hybrid - in Menlo Park, California.
The industry in question demands a professional who can efficiently manage the calendar of the C-suite, oversee office functions, coordinate events, and handle expense reporting.
This role is based in a dynamic work environment that requires meticulous attention to detail and strong organizational skills.
Responsibilities :
- Managing the schedules and calendars of the C-suite executives
- Coordinating and planning for internal and external events
- Overseeing the daily operations and functions of the office
- Processing and submitting expense reports in a timely manner
- Ensuring smooth communication between executives and other team members
- Prioritizing and managing multiple projects simultaneously
- Providing support in any additional administrative tasks as required
- Ensuring confidentiality of sensitive information
- Maintaining an organized filing system for important company documents
- Assisting in the preparation of regularly scheduled reports.
- Proven experience as an executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion with personal and confidential information
- Knowledge of 'Calendar Management'
- Familiarity with 'C-Suite' operations
- Experience in 'Event Coordination'
- Proficiency in 'Expense Reporting'
- Understanding of 'Office Functions'
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