Program Coordinator

Program Coordinator

Northwest Health Foundation (NWHF) is seeking a Program Coordinator to join our team of spirited and dedicated staff to support the mission of the foundation and move funding and resources into communities.

This full-time position is based in Portland, Oregon and will require occasional weekends, evenings and overnight travel. NWHF employees work a mix of on and off site with the expectation of 40-70% of staff time being spent in person at our offices in Chinatown.

About NWHF

At NWHF, we believe in a future where everyone has the opportunity to lead a healthy and successful life, however they define health and success. But too often, our systems and institutions deny opportunity based on race, geography, disability and other aspects of identity. Race is the largest factor of bias in the US, and racism contributes significantly to poor health. That's why we at NWHF support Black, Indigenous and other communities of color in Oregon and SW Washington to build power to hold elected office and sit at decision-making tables throughout our region, to uplift disabled BIPOC leaders, to reduce incarceration and racial disparities in the criminal legal system and more. When BIPOC communities have power, they can change systems and institutions to repair historic and current wrongs and create a future where everyone and every community thrives.

The primary ways we fulfill our mission are : funding and resourcing BIPOC & cross-racial organizations; using institutional influence to change policies, structures and norms across government and civil society; investing in power-building infrastructure that BIPOC & cross-racial organizations need; and providing actionable information in service to BIPOC & cross-racial organizations and partners.

NWHF believes that our staff and board should reflect the communities we serve. We also believe that our diverse cultural, linguistic and community identities make our organization stronger, smarter and more effective. We are a dynamic staff of nine with a wide range of identities and lived experiences. Our staff actively participate in our community, including serving on boards, raising families and otherwise working to make our region a better place outside the workday. We are governed by engaged and thoughtful boards of directors.

NWHF is committed to an equitable and inclusive workplace and we provide equal employment opportunities to all applicants regardless of race, color, religion, national origin, age, veteran status, sexual orientation, sex, gender, disability, genetic information, military service, marital status or parental status. We strongly encourage candidates from Black, Native American / Indigenous and other communities of color, immigrant, refugee, bilingual, and multicultural individuals; d / Deaf people and people with disabilities; LGBTQIA+ and gender expansive people; and people with other diverse backgrounds and lived experiences to apply.

More information about NWHF can be found at http : / / northwesthealth.org / .

Position Summary

The Program Coordinator will be an integral member of the Program team, working closely with the Programs Manager and the Grants & Data Manager. This position provides essential support across all program areas, including Civic Health, Advancing Disability Justice and Justice Reinvestment Equity Program (JREP), which is winding down in mid-2026.

The Program Coordinator will play a key role in keeping program and grantmaking activities on track, coordinating logistics for convenings and events and providing responsive support to current and prospective grantees. This includes answering questions, guiding applicants through funding opportunities and helping ensure a smooth experience with NWHF. This role requires strong project management, excellent writing and communication skills, attention to detail and a collaborative, solutions-oriented approach.

Key Responsibilities

Project Management and Grantmaking Support

• Develop systems and procedures to keep program activities on track and successful. Provide input and advice on streamlining and improving program and grant processes.
• Support the Program team in developing requests for proposals, including tracking timelines and tasks, drafting materials and coordinating with colleagues to publish via our website, email and our Grantee Portal.
• Coordinate and participate in grant proposal reviews, including organizing materials and tracking reviewer feedback. Support the Programs Manager in preparing funding recommendations by summarizing insights from proposals and drafting memos to inform decision-making.
• Draft memos, summaries and presentations for diverse audiences, including board members, community partners and grantees.
• Review grantee reports in partnership with the program team and follow up with grantees when appropriate.
• Prepare and submit payment requests for invoices, stipends, reimbursements and other program-related expenses.
• Manage and track administrative aspects of NWHF fundraising activities, including coordinating the submission of grant proposals, reports, financials and required documentation to partner funders.
• Coordinate program team activities, including scheduling meetings and retreats, managing calendars, tracking key priorities and supporting effective communication and follow-up across the team.

Event Planning and Logistics

Grantee Support and Communications

Organizational Culture and Learning

Qualifications and Experience

These qualifications describe the primary experiences and skills needed in this position, but it is not required that you have all of them right now. If you like to learn and grow, and have most of these, we encourage you to apply.

Physical Demands / Work Environment

The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform