Associate Director

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply for this Job link / button.

Check below to see if you have what is needed for this opportunity, and if so, make an application asap.

Position Information

Recruitment / Posting Title : Associate Director

Job Category : Staff & Executive - Project / Program Management / Planning

Department : RBS NJSBDC - HQ

Overview

The New Jersey Small Business Development Center Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey.

Through a network of 11 regional centers and over 20 affiliate offices across NJ, the NJSBDC offers no cost consulting, no cost / low-cost training and resources empowering entrepreneurs to start, grow and prosper in the Garden state.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, is seeking an Associate Director.

Working side by side with the CEO / State Director, this dual-role position requires a strategic leader who can oversee both the financial management and operational functions of the NJSBDC as well as provide support for public-facing events and legislative meetings.

Overall responsible for working with the CEO / State Director on crafting the network-wide strategic plan, handling some external communications to media and partners, as well as providing support for legislative endeavors at both the federal and state levels in consultation with the University’s Office of Government Relations.

In-state and out-of-state travel is required.

Responsibilities

This position will be responsible for and not limited to the following :

Financial Management

• Budgeting and financial planning for the NJSBDC Network to ensure organizational alignment with strategic goals and priorities.
• Completing all required quarterly grant reporting fiscal filings for 5+ multi-million dollar grants to ensure federal, state, and local compliance.
• Establishing and maintaining adequate financial controls to safeguard the organization’s financial assets, achieve cost efficiencies, and ensure compliance with all relevant laws and grant regulations.
• Overseeing correspondence for all internal, external, federal, state and other grant agency audit requests and concerns.
• Monitoring and forecasting cash flow to ensure State Office and all 11 Regional Centers of the NJSBDC meet their financial obligations and operate successfully.
• Overseeing the creation and submission of Subawards, Purchase Orders, and Invoices for all 11+ Regional Centers and 75+ contractors.
• Managing Program Income, Discretionary Cash accounts, salaries and wages, journal entries, and ensuring all financial data is correctly reflected in Rutgers Financial systems (Oracle) as well as regional center financial systems.

Operational

• Assisting the CEO / State Director with continually meeting, reviewing, and documenting the performance of each of the 11 Regional Directors and their centers.
• Assigning goals and metrics for each of the individual service centers, tracking and reporting progress towards goal and metric achievement.
• Overseeing programmatic and narrative reporting to the SBA and other partners.
• Assisting with the drafting and reviewing of grant proposals as well as assisting the CEO / State Director throughout the accreditation process.
• Assisting the state director / CEO with crafting, deploying and tracking of the state strategic plan and regional centers workplans.

Position Status

Position Status : Full Time

Qualifications

Minimum Education and Experience :

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Five years of related professional experience in a financial / accounting function in a leadership or managerial role of increasing responsibility.

Required Knowledge, Skills, and Abilities :

• A minimum of five years of relevant experience in business accounting, nonprofit accounting, business or nonprofit management, small business ownership, grant or contract management, business consulting, or technology.
• Strong experience in financial management using General Ledger and database applications.
• Experience in conducting and responding to audits and reviews.
• Ability to speak in public and make presentations to small and large groups.
• Ability to operationally manage multiple federal, state, and local grants / programs.
• Knowledge of financial management and accounting principles and practices.
• Understanding of SBDC operations, services, and general procedures.
• Understanding of public sector grant-funded program procedures, processes, and requirements.

Preferred Qualifications

• Master’s degree in business, finance, accounting, or a related field.
• Certified Public Accountant (CPA) preferred.
• Prior experience with CenterIC, SAGE, Grant Solutions, Treasury Hub platforms.
• Strong understanding of Oracle, Banner, and Workday General Ledger systems.
• Experience with federal grant program management.
• Knowledge and experience with supervising, evaluating, and training professional-level staff.
• Ability to communicate effectively both orally and in writing.
• Bilingual preferred.

Physical Demands and Work Environment

• On occasion : the ability to lift up to 50 lbs.
• Ability to travel in and out of state consistently meeting with our Regional Centers and community partners, and availability to work some nights and weekends.
• This will be a hybrid remote and in-person as needed.

Special Conditions

Posting Number : 24ST1756

Posting Open Date : 07 / 25 / 2024

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

J-18808-Ljbffr