SF Bridge Specialist (Administrative Analyst/Specialist - Exempt II) - Office of Research and Sponsored Programs/Race and Resistance Studies

Position Summary

The SF Bridge Specialist will manage administrative and logistical efforts for the program under minimal supervision from program leadership.

The SF Bridge Program Specialist will work closely with program leadership in developing programming and implementation plan, and collaborate with leadership to assess improvements.

This will include collaborating with our outside partners to develop outreach plans for scholars and mentors, and checking in regularly on progress.

The SF Bridge Program Specialist will work closely with program leadership to generate and write the annual progress reports for grant reporting.

The incumbent will work with individuals at all levels of the SF Bridge program, outside affiliated programs / institutions and outside vendors to carryout administrative and logistical support.

Position Information

Program Lead Duties

• The incumbent will work with PIs to outreach, recruit and admit students to SF Bridge.
• The incumbent lead bi-weekly meetings with SF Bridge students to assess progress and supports needed. This would include develop workplans and implements plans with students.
• The incumbent lead bi-weekly meetings with other SF Bridge stakeholders. This would include developing the meeting agendas, assigning individuals to provide meeting updates, and overseeing the scheduling of subsequent meetings.

Program Administrative Support

• The incumbent will regularly participate in the planning and development of programmatic activities, and as required, independent determination of methods to meet programmatic or administrative goals.
• The incumbent will work with grant specialists in coordinating payments for students.
• Process and prepare reimbursements and payments to vendors for SF Bridge activities and events.
• Independently resolve issues that may arise in the planning of programmatic activities.

Grants Reporting

• Assist with SF Bridge funds management through analyzing and interpreting budget
• Work closely with SF Bridge leadership and budget analyst to ensure all programmatic activities are allowable costs according to university and grant guidelines
• Generate reports and develop summary narratives for the annual progress report to our funder

Other duties as assigned

Minimum Qualifications

Bachelor's degree and / or equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• General knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods Knowledge of and ability to apply fundamental concepts.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to and / or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
• Ability to train others on new skills and procedures and provide lead work direction.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and / or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• A Bachelor’s degree and / or advance degree in science or related field.
• Prior experience working with University Administration, local communities, and students.
• Experience supervising and managing others.
• Excellent communication skills, and navigating various projects is a must.
• Prior work experience in efforts to increase diversity in higher education.
• Core Competencies embody the following competencies :
• Bias toward collaboration and teamwork.
• Effective oral, written and nonverbal communication skills.
• Customer / Client Focus with an emphasis in problem solving and resolution.
• Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
• Diversity and inclusion.

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