GPW and Associates, Inc. (GPW) is an actuarial and captive insurance management company located in Phoenix, Arizona. GPW seeks to hire a full-time Administrative Assistant to work with senior personnel and other administrative staff performing a wide range of tasks that require judgment and the ability to multi-task daily.
The position requires confidentiality, flexibility, accuracy, and professionalism.
The successful candidate will be able to handle the following assignments :
- Reception duties such as :
- Welcome visitors by greeting them, in person or on the telephone; directing and announcing them appropriately.
- Answer, screen, and forward any incoming phone calls while providing basic information when needed.
- Provide administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of the filing system and contacts database
- Send / receive and sort daily mail / deliveries / couriers.
- Update appointment and conference room calendars; schedule meetings and appointments.
- Maintain the cleanliness of conference rooms, break rooms, and other common areas.
- Responsible for ordering and maintaining inventory of office and kitchen supplies.
- Support senior leadership, as directed, for various needs
- Coordinates certain office activities and events.
- Utilize in-house software.
- Meet productivity and efficiency standards (billable hours).
Job Requirements :
- High school diploma or GED and some related formal training or college coursework.
- 2-plus years of receptionist and / or administrative support experience.
- Excellent communication and time management skills.
- Superior organization skills and dedication to completing projects on time.
- Ability to be resourceful and proactive in dealing with issues that may arise.
- Thorough knowledge of basic office technology (Word, Excel, Adobe, Outlook, etc.).
- Ability to prioritize assignments / projects within restricted time constraints and with interruptions.
- Ability to work with minimal supervision and function effectively in a team environment.
This position will be located at our central Phoenix location (Central Ave & Earll). The position is expected to be 25-40 hours per week.
We offer a competitive salary and a comprehensive benefits package including medical, dental, life, disability, 401(k), profit sharing, and tuition and certification reimbursement.
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