The Program Assistant is responsible for administrative tasks that assist with the operation of the Programs Department.
Reports To :
Program Manager
Duties / Responsibilities :
- Provides administrative support within the programs department.
- Approves travel arrangements for National Lecture Program.
- Responsible for processing all reimbursements and check requests for National Lecture Program.
- Manage fellowship, grant, scholarship, and award applications and nominations.
- Corresponds with fellowship, grant, and scholarship recipients to notify them of awards, process paperwork, and collect final reports
- Other duties as assigned.
Required Skills / Abilities :
- Excellent written and verbal communication.
- Excellent organizational and administrative skills with a commitment to detail.
- Ability to work autonomously and effectively as well as collaboratively.
- Perform and prioritize multiple tasks seamlessly in a fast-paced environment.
- Ability to meet deadlines, work under pressure, and demonstrate sound judgment.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint).
- Knowledge of, or familiarity with archaeology or a related academic field a plus.
- Ability to represent AIA and engage with the public and members of the organization.
- Ability to generate respect and trust from staff and colleagues while fostering cross-functional collaboration and a strong sense of teamwork.
- Ability to work outside normal business hours, including evenings and weekends as events dictate.
Education and Experience :
BA or equivalent experience.
Physical Requirements :
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
- Hybrid schedule
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
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