Administrative Assistant III - EDD

Administrative Assistant III

The Salvation Army Northern Division Headquarters (DHQ) in Roseville, MN, is committed to "Doing the Most Good" by supporting worship, housing, and service centers, addressing community needs, and administering emergency disaster services.

The Administrative Assistant III provides comprehensive administrative support to the Executive Director of Development (EDD), who oversees fundraising, marketing, and volunteer coordination for the division. This role manages the EDD's calendar, processes volunteer applications, prepares donor correspondence, facilitates communication with Board Committees, and serves as a point of contact with staff, volunteers, and community leaders. The position also handles routine clerical duties, maintains organized records, and processes departmental expenses.

$21.03 - $25.88 / hour, 40 hours / week

2445 Prior Ave N, Roseville, MN 55113

Essential Functions (approximate time spent)

• Administrative Support (25%) : Perform administrative and clerical tasks for the EDD, including monitoring and responding to department phone calls and emails.
• Volunteer Application Processing (25%) : Process volunteer applications, including background checks and MVR forms.
• Calendar Management (15%) : Maintain the EDD's schedule, providing reminders and arranging appointments.
• Board Committee Coordination (10%) : Coordinate communication for Board Committees, including arranging meetings and refreshments, taking and posting minutes, onboarding new members, and facilitating follow-up actions.
• Donor Correspondence (10%) : Produce letters for Tribute, Memorial, and Gifts-in-Kind donations.
• Liaison Duties (5%) : Serve as a liaison between the EDD and Salvation Army personnel, volunteers, and community leaders, as requested.
• Invoice and Expense Processing (5%) : Process department invoices and expenses for payment.
• Records Management (5%) : Maintain organized, up-to-date physical files, digital files, and databases.

Education and Experience

Competencies

Working Conditions

Driving / Travel Requirements

Other Duties