Executive Assistant

Who we are

Over employees strong, Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality.

We help businesses develop their Human Capital to get to the next level, stay compliant, and allocate their time, money and technology toward growth.

Our HCM platform empowers more than , clients to build great teams and better manage their people while staying compliant in an ever-changing HR legislative landscape.

Asure’s HCM offering includes Payroll & Tax, HR, and Time & Attendance software and HR Services ranging from online compliance tools to a fully outsourced HR department.

This position will report to our corporate office in Austin, Texas.

How you will contribute in this role :

• Effectively manage and prioritize complex calendars for the four C-level executives, ensuring they are well-prepared for meetings, appointments, and travel arrangements.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and requests with professionalism and discretion.
• Screen and manage email correspondence and phone calls, ensuring that urgent matters are promptly addressed.
• Draft or prepare letters, memos, agendas, materials, and presentations for meetings, including board meetings, executive meetings, and conferences.
• Record meeting minutes and follow up on action items as required.
• Maintain and organize confidential documents, reports, and files, ensuring accessibility and confidentiality.
• Track and reconcile executive expenses, prepare expense reports, and ensure compliance with company policies.
• Handle sensitive information with utmost discretion and maintain the highest level of confidentiality.
• Receives incoming communication or memos on behalf of our executive team, reviews contents, determines importance, and summarizes and / or distributes contents to appropriate staff.
• Provides clerical support when needed, such as answering phones, sort and distribute mail, ordering supplies, greeting visitors, and preparing documents.

Facilitates maintenance of office equipment as needed.

Qualifications and Requirements :

• years’ experience as an executive assistant supporting C-level executives in a public company
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred
• Ability to work in our downtown Austin, TX office % of the time from : am : pm.
• Previous experience in managing executive personalities with polish and grace.
• Ability to maintain a high level of confidentiality & discretion, and always exhibit professionalism.
• Skilled in being proactive, seeing around the corners, anticipate and being prepared for next steps.
• Experience running webinars for large groups.
• Previous experience communicating with a Board of Directors.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Specifically, expert PowerPoint skills required.

• Polished verbal and written communication skills. Knowing how to ask the right questions.
• High degree of emotional intelligence and interpersonal and skills.
• Exceptional organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment.

Benefits

• Medical, Dental, Vision, HSA, FSA- effective day !
• Basic Life, A+D, and STD
• K Program
• Employee Stock Purchase Program

Our Mission

To provide Human Capital Management (HCM) software and services that help companies grow, while nurturing a culture of growth around us.

• Helping customers grow by getting the most from their human capital.
• Helping our employees grow personally and professionally.
• Growing relationships in our communities that inspire goodness.
• Grow shareholder value

Our Vision

Be the most trusted Human Capital Management resource to entrepreneurs everywhere.

Our Values

Reflect who we are and what we stand for as a company.

• Embrace Change
• Lead with Integrity
• Own the Outcome
• Deliver Awesome
• Be a Good Human

We are an equal opportunity employer. All candidates must be legally authorized to work in the US, as we are unable to sponsor or transfer Visas at this time.

Criminal background checks conducted at employment offer.

NO AGENCIES PLEASE

Any unsolicited resumes sent to Asure Software from a third party, such as an Agency, including unsolicited resumes sent to Asure’s mailing address, fax machine or email address, directly to employees or hiring managers will be considered Asure property.

Asure will not pay a fee for any placement resulting from the receipt of an unsolicited resume.