IT PURCHASING ANALYST

Overview :

The IT Purchasing Analyst I is responsible for administering and coordinating all purchasing functions related to the acquisitions of IT hardware, software, and services at the lowest cost possible, while also maintaining exceptional quality and service standards.

This role is responsible and accountable for the analysis, execution, and management of purchasing transactions, including but not limited to purchase orders, quotations, and invoices.

Please be advised, if you are viewing this position on Indeed, that the salary rate / range set forth herein was provided by Indeed.

Concentra's market specific rate / range will be provided during the interview process.

From our Dallas corporate headquarters to our clinics and worksite locations, Concentra colleagues remain focused on our driving purpose : to provide superb patient and employer experience by delivering the highest quality healthcare in an efficient, affordable, caring manner.

We do this by putting all customers (internal and external) first and by displaying :

o A healing focus

o A selfless heart

o A tireless resolve

Responsibilities : THE DETAILS

THE DETAILS

Monitor daily purchase requisition intake and process all requests within established service levels

Review requisitions for completeness and appropriate approvals

Proactively monitor requisition queues and prioritize fulfillment appropriately

Ensure timely and effective communications with requestors and vendors

Prepare and process purchase orders for all IT requests (hardware, software, and services) in accordance with Concentra purchasing guidelines and policies

Assist IT Asset Manager in creating / updating new requests for proposal (RFPs). Obtain multiple quotes from various vendor partners and suppliers to drive down the cost of procurement for all IT items, including (but not limited

to) : PCs, servers, peripherals, and company purchased software.

Maintain a list of approved suppliers and work with these suppliers on regular basis

Establish and monitor metrics for continuous improvement

Request Return Merchandize Authorization from vendors. Ensure new orders are processed and shipped per business need.

Build strong, collaborative, and effective vendor relationships and work to develop a diversified network of vendor partners and suppliers, in alignment with Concentra sourcing and procurement guidelines and standards

Build collaborative, effective, and influential relationships with key internal / external stakeholders to ensure timely and effective communication, as well as to improve synergies

Monitor and analyze trends in company spending and inventory control to make recommendations for the future, and to identify areas for possible savings

Concentra is a national health care company focused on improving the health of Americas workforce, one patient at a time.

Through our affiliated clinicians, we provide occupational medicine, urgent care, primary care, physical therapy, and wellness services.

Concentra also serves employers by providing a broad range of onsite health services in worksite medical facilities.

Assist in establishing overall governing process for procedures, systems, quality standards, and best practices to optimize the management of vendor spending

Reconcile and validate product and / or service receipt, and submit purchasing invoices for approval in the system within the guidelines of a predefined Service Level Agreement (SLA)

Ensure vendor invoices adhere to the defined terms and conditions specified in the governing contract and purchase documents

Resolve any issues related to a vendor purchase order to allow invoice posting and expeditious processing

Manage and remediate issues and discrepancies related to vendor invoices

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

SCOPE MEASURES

Direct reports : No

Indirect reports : No

Budget responsibility : No

Qualifications :

Bachelors degree in Business, Computer Science, or Engineering from an accredited college or

university or equivalent education and experience

In lieu of undergraduate degree, the ratio is 1 : 1 meaning one year of college equals one year of

work experience and vice versa

Procurement and contracting certifications (e.g., CSCP, CPIM), is a plus

JOB-RELATED EXPERIENCE

Customarily has at least three or more years of experience in Purchasing functions and knowledge

of procurement processes

• Customarily has experience in finance, accounting, and invoicing functions
• Healthcare experience gaining an understanding of Urgent Care, Occupational Medicine and Primary Care operations is preferred

JOB-RELATED SKILLS / COMPETENCIES

Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency,

Initiative and Flexibility

Ability to make decisions or solve problems by using logic to identify key facts, explore

alternatives, and propose quality solutions

Outstanding customer service skills as well as the ability to deal with people in a manner which

shows tact and professionalism

The ability to properly handle sensitive and confidential information (including HIPAA and PHI)

in accordance with federal and state laws and company policies

Diverse knowledge / capacity of the IT services industry as well as a comprehensive understanding

of IT Hardware and software

• Ability to identify and prioritize activities
• Must have excellent problem-solving and analytical skills utilizing available resources
• Must be able to work independently as well as with individuals at all levels, inside and outside of

the IT organization