Job Description
Ultimate Staffing is seeking an Administrative Assistant for a LEADING medical device company that specializes in the development, manufacturing, and distribution of innovative medical devices! We are ONLY seeking candidates who can start Full-Time IMMEDIATELY (will NOT require 2-week notice at current employer).
Location : Fully Onsite in Irvine, CA
Job Type : Temp-To-Hire (will transition to permanent employee after 4 months)
Schedule : 8 : 00AM-5 : 00PM, Mon-Fri
Scope of the Role :
We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will be a detail-oriented individual with strong organizational skills and the ability to work in a fast-paced environment.
The successful candidate will be responsible for providing administrative support to various departments within the company, including but not limited to, executive management, sales, marketing, and operations.
Responsibilities :
- Provide administrative support to various departments within the company.
- Answer and direct phone calls, take messages, and respond to inquiries.
- Manage executive calendars and schedule appointments.
- Coordinate travel arrangements and prepare expense reports.
- Draft, proofread, and edit correspondence and other documents.
- Organize and maintain files and databases.
- Perform general office duties such as ordering supplies, photocopying, and filing.
- Assist with special projects and other duties as assigned.
Requirements :
- Bachelor's or Associate's degree preferred (NOT required).
- 2+ years of administrative assistant experience.
- Proficient in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Must be able to handle sensitive and confidential information with discretion.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
To apply please email your resume to [email protected]
Administrative Assistant
A company is looking for an Administrative Assistant to facilitate the reinspections process and support various administrative tasks. ...
Administrative Assistant (front Office Reception) - Woodcreek High School
Administrative Assistant (Front Office Reception) - Woodcreek High School at Roseville Joint Union High School District Application Deadline 9/4/2024 11:55 PM Pacific Date Posted 8/22/2024 Contact Elizabeth Sales-Medina (916)786-2051 1005 Number of O Administrative Assistant, High School, Office, Ad...
Administrative Assistant (Hybrid Remote Role)
We are seeking an Administrative Assistant who is highly organized, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a key role in supporting our team and ensuring the smooth operation of our office. Providing general administrative support to th...
Administrative Assistant Orange County, CA (City of Orange)
The Administrative Assistant provides a broad range of administrative support to maintain workflow; keeping management team apprised of matters relevant to executive objectives and business matters. Provide administrative support to the leadership team as needed. ...
Administrative Assistant
A prominent regional law firm is seeking an Administrative Assistant to join their team in their Downtown LA office. As an Administrative Assistant, you will play a crucial role in ensuring the efficient operation of the office. Your primary responsibilities will involve managing the mailroom, maint...
Administrative Assistant I
Under the direction of the Chief Executive Officer (CEO), the Administrative Assistant (AA) I independently performs a variety of administrative tasks and special projects to assist the CEO in carrying out his/her duties and responsibilities. Relieving an administrator of assigned administrative det...
Administrative Assistant - Agricultural Equipment Dealership
Job Description: The Administrative Assistant will play a crucial role in supporting the financial and administrative functions of dealership operations. They are seeking a detail-oriented and efficient Administrative Assistant to support their daily operations across multiple dealership locations. ...
Administrative Assistant
The Administrative Assistant will provide administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction. Employee Health and Safety Administrative Assistant. ...
Dental Assistant
Dental Assistant - Fantastic Career Opportunities . Great clinical and administrative teams in every office. What We Are Looking For In A Dental Assistant: Dental or Ortho. We want you to become an excellent Dental Assistant and grow. ...
Legal Administrative Assistant Intellectual Property
Legal Administrative Assistant. Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. Record billable and unbillable (client and administrative) time spent in the correct file matters . ...