Project Manager - Facilities

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Posting Details

Position Information

Position Title

Project Manager - Facilities

Position Type

Regular

Job Number

SA29724

Full or Part Time

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$90,000 - $100,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Project Manager will develop, plan, schedule, and budget for maintenance, repair, and improvement projects as assigned.

The Project Manager is responsible for the contract scope of work, work product deliverables, fees, and project schedules.

The Project Manager will oversee vendors / contractors with project execution and meet university customer service and quality control standards.

The Project Manager will establish and maintain communication with affected members of the campus community during the implementation of projects.

The Project Manager will assist in campus emergency recovery as assigned.

Responsibilities

• Define project scope, research and compare different options, technologies, solutions, etc., for project implementation and present recommendations to Facilities administration.
• Develop, plan, schedule, and budget for maintenance, repair, and improvement projects. Prioritize maintenance projects to ensure timely completion.
• Assist in the selection of architects, engineers, and other consultants.
• Serve as university point of contact, interview and select contractors, acquire multiple bids as needed for projects, and develop university approved vendor pool for Facilities projects.
• Review, approve and direct the timely processing of all invoices and other financial documents related to projects as defined by University contract / purchasing policies.
• Oversee the work performance of vendors / contractors in project execution, ensure designs are consistent with plan objectives and ensure customer service and quality of workmanship meets University standards.
• Conduct on-site inspections to ensure compliance with applicable rules and regulations including OSHA and University safety standards.
• Coordinate planned construction activities with affected departments which include scheduling, providing information on project operations and progress, receiving input on plans and scheduling, coordinating communicating between internal and external constituencies on project execution and other matters related to the project.
• Develop and apply best practices tools for project execution and management.
• Track project timelines, deliverables and milestones. Maintain paper trail and records for all researched and executed projects.

Prepare weekly maintenance project status report (spreadsheet).

• Conduct periodic surveys of properties, prioritize and report defects and deficiencies associated with the campus physical plant, and assist administration in forecasting corrections.
• Follow-up on monthly and annual contracts.
• Prepare data for senior management as needed.

Required Qualifications

• Minimum of 7 years of increasingly responsible experience planning facilities or managing construction / renovation projects with demonstrated knowledge of industry and best practices.
• Strong multi-project management of commercial construction and utility infrastructure.
• Demonstrated ability to handle multiple tasks, meet deadlines, and work both independently and as a collaborative member of the University;

ability to shift and adjust priorities.

• Ability to read and understand maintenance contracts and proposals.
• Strong organizational skills and demonstrated ability to plan, coordinate, and execute maintenance projects in a timely manner.
• Ability to exercise independent judgment and exercise discretion and judgment on matters of significance.
• Strong track record in construction and planning.
• Knowledge of building sustainability.
• Practical working knowledge in all areas of facilities management and maintenance.
• Written communication skills with the ability to prepare clear, concise, and professional business reports and correspondence.
• Strong computer skills at an advanced level in the use of word processing, spreadsheet, database, internet, and electronic mail, preferably of Microsoft Office Suite applications.

Technical ability to learn and use enterprise software.

• Ability to demonstrate tact and diplomacy and maintain confidentiality.
• Strong analytical skills to evaluate and prepare technical documents and schedules and provide appropriate directions.
• Leadership skills to elicit cooperation from diverse levels and be persuasive, encouraging, and motivating.

Desired Qualifications

• Bachelor's degree in Engineering, Construction Management, Architecture, Business, Planning, or related field or an equivalent combination of education and experience
• Fundamental knowledge of California Building Codes and OSHA safety regulations.

Special Instructions to Applicants

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community.

The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.

More information on diversity and inclusion at Chapman University can be found at www.chapman.edu / diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

In addition, the chosen candidate must have a valid California driver License and a clear driving record.

Some evening and weekend work hours. Off-hours supervision of projects is assumed as needed.

Minimum Number of References

Maximum Number of References

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