Singerman Real Estate is looking to grow our firm with the addition of an experienced Office Manager . The ideal candidate will have prior experience in office management, executive team assistance and event planning.
Candidates must possess excellent management, customer service, administrative and organizational skills that facilitate the smooth running of our office operations.
Candidates must be a self-starter, possess excellent verbal and written communication skills, and the ability to react quickly to changes as priorities are shifted.
This position will report directly to our CFO / COO.
Primary job functions include :
- Serve as the executive assistant to the managing principal and other executives
- Manage front of office greeting and successfully working with employees, visitors, investors, vendors, consultants and building staff
- Plan and execute internal firm meetings and investor events, including quarterly updates and annual investor meeting
- Serve as IT liaison for the office working with outsourced IT consultant to resolve issues, ordering and setting up new hire workstations
- Answer and screen incoming phone calls, providing assistance when possible and routing other calls to appropriate personnel
- Manage and book travel arrangements for managing principal and other executives
- Create and maintain databases and spreadsheets in CRM and / or Microsoft Excel
- Assist the CFO / COO with a variety of projects including monthly expense reports and managing office costs
- Manage and update documents on investor portal
- Order, stock, and organize office supplies
- Assist in the preparation of packages and office mailing
- Perform other special projects as directed by the executives and vice presidents
Requirements :
- 5+ years of administrative or office management experience
- A Bachelor’s degree
- Experience planning and executing all aspects of events and meetings
- Exceptional attention to detail and ability to focus on a variety of tasks simultaneously
- Outstanding verbal and written communication skills
- Ability to learn quickly, problem solve and anticipate office needs and needs of others
- Strong organizational and communication skills
- Experience working with budgets
- Desire to work in an entrepreneurial environment
- Experience with Microsoft Excel, Microsoft Word, Microsoft PowerPoint
- Not required, but highly valued : CRM experience
Compensation :
This is a full-time position reporting to the CFO / COO. SRE is pleased to offer comprehensive benefits including a competitive base compensation with overtime pay available, an annual discretionary bonus, paid time off, medical and dental coverage, annual discretionary profit-sharing plan, and 410(k) plan with employer match.
Executive Administrative Assistant & Office Manager
An "in-office" role would require the employee to come into the office most days with occasional flexibility to work remotely if tasks can be performed elsewhere and if the manager approves. Give new hire employees a tour of the building, assign cubicles/offices, and ensure cubes and offices are cle...
Executive Assistant Office Manager
We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service. A boutique private equity firm in the heart of downtown Chicago is loo...
Assistant to Office Manager
Assist office manager with monthly billing and invoices. Assist office manager with onboarding new hires. Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office. General administrative support. ...
Social Media Manager/Executive Assistant
This is a part-time 25 hour per week remote/hybrid role for a Social Media Manager/Executive Assistant at Urban Apple Realty & Management in Evanston, IL. This role would be providing executive and social media support with all of ventures. Experience in providing administrative support. ...
Executive Administrative Assistant - Finance
Executive Administrative Assistant – Financial and Legal. La Rabida Children’s Hospital is hiring a full-time Senior Administrative/Executive Assistant for our Finance Department in Chicago, IL. The Administrative Assistant – Financial and Legal – is responsible for providing administrative support ...
Assistant Front Office Manager
Works with Conference Managers and Sales Managers to satisfy all special group requests. Works closely with the VIP Services Manager to coordinate VIP arrivals/departures. Maintains inventories of office supplies. ...
Executive Office Manager
An Executive Office Manager performs a wide range of confidential, high level administrative and executive support tasks for executive level employees, including but not limited to an Officer of the District (“OD”). Bachelor’s degree from an accredited college or university and five years of busines...
Retail Assistant Store Manager
Ensure the execution of Office Depot, Inc. Assist the General Manager in providing guidance and effective coaching to associates for improved performance. Regularly exercises independent judgment when providing input to the General Manager on assessing store associates' performance, certification(s)...
Assistant Property Manager (Commercial Office)
Our SelectLeaders client is seeking a motivated Assistant Property Manager to join an onsite management team based in the Chicago Loop. This is an office based position in one of Chicago's most iconic properties. The APM role requires strong budgeting and financial skills as well as the demonstrated...
Front Office Assistant Manager
Additional Job Information/Anticipated .Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families.We offer a variety of benefits to our employees including:.Medical, Dental and Vision Insurance.Health Savings Account with C...