Human Resources - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work.

We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis.

Further information is available at . Follow @blackstone on , , and .

Business Unit : Human Resources Employee Relations

Job Description :

The Administrative Assistant role entails providing support to a Senior Managing Director. The responsibilities include :

Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

Manage global travel planning, scheduling and itineraries

Update and maintain travel spreadsheet and organize trip packets for travel

Oversee and plan weekly and monthly meetings

Assist with administrative assistance for Employee Relations team booking meetings, conference rooms and document management

Act as gatekeeper of Employee Relations conference room calendar

Liaise with other departments for scheduling and projects

Answering calls and acting as a gatekeeper

Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

Completion of detailed corporate expenses including tracking receipts and reimbursements

Coordinating travel arrangements including flights, visas / passports, cars, hotels, and other reservations

Maintaining and organizing files

Monitoring and maintaining office equipment and inventory supplies for Employee Relations Team

Ad hoc projects

Qualifications :

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should have :

Experience working within Financial Services a plus

Thrives in a dynamic work environment

Performs duties with the highest level of confidentiality and has a strong sense of integrity

Exercise sound judgement and has a high EQ

Strong communication skills

Highly organized with strong attention to detail

Ability to multi-task and prioritize competing tasks and deadlines

Ability to be proactive and work well within a team and with other assistants

Ability to work with various levels of management

Experience with coordinating travel arrangements

An autonomous work style with strong follow-through skills

Ability to build relationships with key players and management

Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.

Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range :

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location.

For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation : Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.