ASO 3 Purchasing Manager

Job Summary :

This position provides purchasing and financial expertise, management, and oversight on all purchasing matters for the Agency.

This position directs all purchasing and associated financial activity for the Division through subordinate Purchases and Contractors.

This position will assist in establishing and implementing purchasing policies and procedures.

• This position provides management and oversight on all purchasing matters for the Agency including : training on the Document Request System (DRS);
• implementation / training of purchasing policies / procedures; maintenance / modification of the Purchasing Manual; accurate and timely completion of Requisitions / Receipts;
• proper closing of both APP and manual purchase orders; resolution of budget errors; understanding of types of purchasing vehicles;
• training of all purchasing topics to new ADHS purchasers; ensuring accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies;

supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading / supervising subordinate staff.

This position will work with both its direct and indirect reports to; educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement.

This will ensure purchasing / finance staff from all divisions are working closely to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the agency.

Coordinating and integrating the activities of multiple professionals and subordinate staff whose programs and / or organizational units interlock extensively to meet established organizational objectives and program goals.

This position will also provide Agency wide training of Purchasing topics to all levels of agency staff to expand purchasing knowledge to all those involved at any level to minimize risk to the agency.

This position will also document new processes learned and cross train co-workers.

This position will establish and track metrics associated with the Purchasing process. As technology changes this position will be required to learn and adapt to new software related to data reporting and dashboards.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The candidate should have a willingness to commute half of the time.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

• Directly supervises Purchasing / Financial Staff. Provide guidance, mentor-ship and training to subordinate staff
• Management and oversight on all purchasing and associated financial matters for the Division including : maintenance / modification of the Purchasing Manual;
• accurate and timely completion of Requisitions / Receipts; proper closing of both APP and manual purchase orders; resolution of budget errors;

understanding of types of purchasing vehicles to use.

Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations.

Identify potential internal control weakness, and recommend / implement potential solutions.

Consult with executive level management to develop and monitor division purchasing metrics, identify potential risks, and recommend potential solutions.

Report and Dashboard development using data analysis software. Must be able to adapt and learn current software being used as technology evolves.

• Agency wide training of Purchasing Topics provided to all levels of agency staff. Standard work development of processes learned and cross training of co-workers.
• Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

Principles, concepts, practices methods and techniques of governmental purchasing

• State of Arizona Accounting Manual
• State government processes
• Federal and State laws, regulations, and policies that govern the programs administered
• State financial systems including AFIS, APP, and HRIS
• Management, leadership and motivational techniques
• Performance Management (PM), Project Management, Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in :

• Multiple leadership and supervision techniques including interpersonal skills, and building and maintaining professional working relationships and emotional intelligence
• Analysis, interpretation and communication of purchasing data, and techniques to accurately maintain purchasing data via various systems and Business Intelligence tools
• Problem solving and critical thinking
• Communication and social perceptiveness, both orally and written
• Problem resolution and negotiation

Ability to :

• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
• Analytically and logically resolve issues and interpret findings, and arrive at sound, accurate judgments and decisions
• Produce high quality deliverables, under short time constraints, for a sustained period of time
• Synthesize large volumes of information
• Analyze financial data
• Lead, motivate, and manage various levels of professional staff
• Develop productive working relationships with various levels of staff throughout the Agency
• Utilize human capital and material resources efficiently and effectively

Selective Preference(s) :

Bachelors degree in a related field with 4 years of relevant financial experience OR 6 years of work experience in purchasing, budgeting, and / or governmental Accounting can be considered in lieu of a degree.

Pre-Employment Requirements :

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The State of Arizona provides an excellent comprehensive benefits package including :

Affordable medical and dental insurance plans

Paid vacation and sick time

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

10 paid holidays per year

Wellness program and plans

Life insurance

Short / long-term disability insurance

Defined retirement plan

Award winning Infant at Work program

Credit union membership

Transit subsidy

ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive.

Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit.

The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit.

New State employees have a 27-week wait period for contributions to begin.