Finance and Administration Director

Who We Are

The Asian Pacic Islander Political Alliance (API PA) is building long-term power for Asian Americans in Pennsylvania. We coordinate political, electoral, and legislative work to hold our elected ocials accountable, engage in culturally competent and linguistically accessible direct voter contact, and build solidarity with other aligned communities of color across the state.

As the rst and only political organization directly advocating for the needs of Asians and Pacic Islanders in Pennsylvania, We operate primarily in South Asian, Korean, Chinese, and Vietnamese communities in 15 dierent languages.

Since our founding in 2020, we have run the largest Asian American voter contact programs in the history of US elections, introduced a groundbreaking community-driven API Policy Platform for PA, established Pennsylvania's rst-ever pan-Asian organizer training program, and successfully elected community champions who represent us at every level of government throughout the Commonwealth.

Position

API PA is seeking a motivated Finance and Administration Director to oversee responsible scal management of API PA and its aliated organizations.

This individual will also establish and maintain healthy nancial systems that support the organization's current operations, potential growth, and campaigns.

The Finance and Administration Director will be responsible for the day-to-day nancial operations of the organization, as well as the development of new processes, as needed, to continue to increase the organization's sustainability and resilience.

Key responsibilities include accurately tracking scal year nancials to monitor the organization's nancial position throughout the year, strategic nancial planning to align with the future needs of all departments, and ensuring compliance with relevant legal regulations across nancial and administrative systems.

As a result of COVID-19, around 20% of work necessitates physical presence in the Greater Philadelphia area, while the remaining 80% may be done remotely.

Individuals residing outside the Greater Philadelphia Area may qualify for relocation reimbursement.

Duties : Financial Operations

• Supervise Accounting Manager who is responsible for general accounting operations and monthly GL and grant reconciliations.
• Manage budget tracking with detailed income and expense coding. Provide nancial reports to the Executive Director and Board.
• Prepare nancial proposals and reports for grants.
• Onboard sta to payroll systems and process sta benets; onboarding sta benets.
• Other duties as assigned.

Duties : Planning and Strategy

• Collaborate with the Executive Director and sta to create balanced scal year budgets that include income and expense projections.
• Monitor breakdown of restricted funds and Primary Purpose vs Political funds. Monitor sta compliance with budgets.
• Determine cost-cutting measures as needed.
• Ensure cash ow is available for all operational expenses.
• Build a reserve and investment strategy with the Executive Director.
• Plan future growth based on nancial assessment with the Executive Director. Other duties as assigned.

Duties : Financial Compliance

• Maintain compliance with GAAP (Generally Accepted Accounting Principles)
• Collaborate with external compliance rm for all PAC nancial matters
• Track and process 1099s and W2s with a payroll company
• Project manage third-party audit and ling of 990s with an outside accounting rm
• Ensure timely payment of all fringe benets and oversee compliance with fringe benet regulations, including an annual review of fringe benets contracts with the Executive Director.
• Maintain compliance with state and IRS regulations pertaining to non-prot and political organizations. As needed, oversee the management and physical retention of hard copies of nancial documents.
• Coordinate with external legal counsel to address legal matters and ensure proper lobby reporting. Other duties as assigned.

Duties : Human Resources

Oversee Human Resources function in collaboration with Executive Director

• Create and execute a comprehensive onboarding and training program to new employees reviewing organizational policies, including payroll and business expense processes.
• Serve as primary contact for employee benefits enrollment and administration (i.e., medical and dental insurance, retirement savings).
• Create and execute standardized offboarding procedure for departing employees.
• Maintain all personnel and employee relations records, including annual performance reviews.

Duties : Administration

Responsible for the organization's overall administrative functions to ensure efficient and consistent operations, including

• Oversee risk management including insurance and legal activities such as policy renewals, contracts, leases, and other legal documents and agreements.
• Manage building operations by serving as primary contact to property management and subcontractors, and setting and executing priorities for repairs and maintenance of physical infrastructure.
• Supervise all organizational IT systems and software, and work closely with IT vendors to ensure organization has infrastructure and processes to best support the growth and expansion.

Qualications

• Minimum of 5 years of experience in political and / or non-prot accounting Strong knowledge of non-prot grant tracking and reporting.
• Strong accounting and budget management experience.
• Experience working with multi-entity organizations (c3 / c4 / PAC) preferred, with a strong recommendation for experience with 501c4s.
• Proven track record in creating and maintaining organizational budgets exceeding $2 million. Extensive experience and prociency in QuickBooks Online accounting software.
• Experience with Except, Google Business Suite, and Dropbox.
• Ability to manage multiple projects simultaneously and meet strict deadlines. Ability to occasionally work evenings and weekends as needed.
• Proactive and self-driven approach to work.
• Dedication to fostering diversity and inclusion within the workspace.

Benets

• A generous health insurance plan with 100% coverage of premiums
• Accrued Paid Time O (PTO) and sick time, including a separate provision for COVID-19-related leave Paid holidays o, including a variety of cultural holidays
• Retirement savings account
• Technology stipend of up to $500

The position will remain open until lled.