Secretary I 11-Month (Two Positions)

NATURE OF WORK :

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work.

The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS :

• Ability to work in an office setting daily, maintaining positive working relationships with other staff, parents, students, and the community;
• Ability to use office machines, computers, telephones, and other means as required to complete assigned tasks and responsibilities;
• Answers telephone and various inquiries from students, parents, staff, and the community. Greets visitors and directs them to proper location;
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures;
• Ability to perform general office procedures;
• Ability to communicate courteously and tactfully with students, teachers, parents, and the general public;
• Ability to be versatile in job responsibilities;
• Ability to work under a minimum amount of supervision;
• Ability to maintain integrity and confidentiality; and
• Ability to project a positive image to the public.
• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records; and
• Reports to work daily and on time.

DUTIES AND RESPONSIBILITIES :

• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files;
• Assists in the preparation of county, federal, and state reports;
• Maintains supplies / forms and submits requests for replenishment;
• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members;
• Communicates with other schools and departments;
• Schedules appointments and arranges conferences as needed;
• Provides direction to student office aides / volunteers;
• Maintains up-to-date bus routes and bus numbers for students; and
• Performs other related duties as required.

QUALIFICATIONS :

• Graduation from high school (or GED);
• Two years of general office, clerical, or secretarial experience (your employment history must include this experience);
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment); and
• Thorough working knowledge of office technology, including office equipment and MicroSoft software.

TERM OF EMPLOYMENT :

Full-time eleven-month position.

SALARY GRADE RANGE :

The salary for this position will be based on the EASMC-ESP salary schedule for eleven-month seven-hour employees Range 10.

based on this year's salary schedule)

BARGAINING UNIT ELIGIBILITY : EASMC-ESP

The Board of Education reserves the right to reject any or all applicants, re-advertise and / or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.