Full Time Administrative Assistant

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services

Responsibilities :

Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc.

and emergency service duties

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly
• Generates and provides this information to the Property Manager, Board of Directors, and valet desk
• Keeps track of insurance certificate requests
• Maintains insurance records books for both vendors and unit owners
• Maintains supply closet
• Requests all office supplies and equipment, following established purchasing procedures

Qualifications :

• Three (3) to Five (5) plus years of related work experience
• Computer literacy : Intermediate proficiency in Microsoft Windows software
• Must possess strong administrative background
• Strong working knowledge of customer service principles and practices
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service and telephone skills
• Physical demands include ability to lift up to 50 lbs
• Required to work at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Ability to detect auditory and / or visual emergency alarms
• Ability to work extended / flexible hours, weekend, and attend Board meetings as required

Benefits :

• As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision
• In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match
• Compensation : $20.00 per hour
30+ days ago